1	MINUTES OF MEETING
2	PORTOFINO SHORES
3	COMMUNITY DEVELOPMENT DISTRICT
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A regular meeting of the Board of Supervisors of the Portofino Shores Community
Development District was held on Tuesday,	November 7, 2023, at 2:30 p.m. at the
Shores Clubhouse, 5720 Spanish River Road, Ft. Pierce, Florida.
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Pres_ent and constituting a quorum:
Michael Luton	Chairman

Deborah Pariseau
Sandra Reed
Ingrid Grubb
Bob Burke
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Vice Chairman Assistant Secretary Assistant Secretary Assistant Secretary

16	Also present were:
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Rich Hans
Andressa Hinz Philippi
Matt Hans
Seth Behn
Stef Matthes
Mike
Several Residents
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Governmental Management Services District Manager
GMS
District Counsel District Engineer
Envera (via telecommunications) See sign-in sheet for names.

26	FIRST ORDER OF BUSINESS
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Roll Call

28	Mr. Luton called the meeting to order, and Ms. Hinz Philippi called the roll.

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30	SECOND ORDER OF BUSINESS	Approval of the Minutes of the
31	August 15, 2023 Meeting
Mr. Luton: I am going to ask for approval of the minutes from August 15, 2023.
Mr. Burke: I have some discussion about the minutes.
Mr. Luton: We have to have a motion first and then we can have a discussion.
Ms. Reed: I motion that we approve the minutes of the last meeting.
Ms. Grubb: Second.
Mr. Luton: Do we have discussion on that?

Mr. Burke: Yes. Alright the last meeting had a couple of items in it that I thought I
would clear up. First on the discussion called dumping in the preserve. What the minutes
call dumping, I call temporary storage of the CDD's branches while we were working to
get enough tree trimming done to have full loads to pick up. We didn't want to spend $50
or $100 a day to pick up all the branches and put them in a truck. We just wanted to do it
a run or two and that is exactly what we did. They weren't left there. Dumping is when
somebody puts their garbage somewhere and leaves it there. That was the first one.
Mr. Luton: Can I make a comment on that?
Mr. Burke: Yes you can.
Mr. Luton: There is no storing or dumping of anything in the preserves so that won't
fly, and it was there for several weeks. It wasn't there for just awhile. It didn't get moved
until some of the citizens complained about it, but go ahead. so		Mr. Burke: That is all I wanted to say about it.
Mr. Luton: Is that all you have on the minutes?
Mr. Burke: I will cover other subjects as we proceed with the meeting.
Mr. Luton: Ok. We have a so moved and second on the minutes. All in favor?

On MOTION by Ms. Reed seconded by Ms. Grubb with four in favor and one opposed, the Minutes of the August 15, 2023 Meeting were approved.

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THIRD ORDER OF BUSIN.ESS	Consideration of:
A. Resolution #2024-01 Establishing an Electronic Signature Policy
8. Resolution #2024-02 Adoption of Records Retention Policy
C. Engagement Letter with Berger, Toombs, Elam, Gaines & Frank to
perform the Audit for Fiscal Year Ending September 30, 2023
Mr. Luton: The next item will be the consideration of Resolution #2024-01
Establishing an Electronic Signature Policy. I will let the property manager discuss the
need for that.
Ms. Hinz Philippi: For Resolution #2024-01 it is just for the possibility to have an
electronic signature for proposals or something like that or if we need to sign any
documents. There is Docu-Sign, a system that you can authenticate the signature so that
is just a possibility for us.

Mr. Luton: Do I have a motion that we approve Resolution #2024-01 for electronic
signatures?

On MOTION by Ms. Reed seconded by Ms. Grubb with all in favor, Resolution #2024-01 Establishing an Electronic Signature Policy was approved.

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Mr. Luton: The next is Resolution #2024-02 Adoption of Record Retention Policy.
Go ahead and explain that, please.
Ms. Hinz Philippi: The Retention Record Policy we already have in place. This is
just an online version of it. We already have a scanned version, but we are going to have
official records Ms. Hinz Philippi was inaudible at this time. Of course thereare some
things that are stored differently.
Mr. Rich Hans: This will make the official records of the District an electronic copy.
We scan everything and then we will use Docu-Sign that we are currently starting to use.
There are certain documents that Andressa was starting to mention. Anything that is
recorded in the public records like warranty deeds or so forth, they will still need to have
a wet signature and there may be some other ones along the line that will still need to
have a physical signature but whenever we can use the electronic version, that will be
our permanent record version.
Ms. Pariseau: That is like the meeting minutes and things such as that?
Mr. Rich Hans: Yes.
Mr. Burke: Is there any provision that the electronic records will be purged at any
point in time? I think I saw something about five or ten years.
Mr. Rich Hans: Florida Statute has records retention laws that certain items you
keep for five years, or you keep ten. We will follow the Statutes on the items. Typically we
end up keeping items longer than the five years. Once they are in electronic form server
they are pretty much there. We will follow the standards that are in the Statutes to make
sure we keep them at least five years.
Mr. Luton: I think if you look on your exhibit A under this resolution you will see all
the categories of the items and how long they are kept under the record retention.

Mr. Burke: The reason I asked the question is that the situation of the contractor
agreement or agreements between the POA and the COD, the POA has an original copy
of the 2006 agreement between the two. We have been informed that there may be
another one called the Facility Agreement and there may have been a revision of the
original agreement about maintenance and whatnot. The POA has no copy of it. None
was turned over to us by Watson. We would not like to see anything in the past records
disposed of without having either a copy of the electronic records or coming over to look
at them and getting them made. I will say that is the item of the day, but until we have a
look at what is there I would say we would not like to see records that have anything to
do with the POA or the COD destroyed. Lastly, I would like to ask what is the motive for
destroying the records?
Mr. Luton: They are just following state guidelines.
Mr. Burke: You are not required to do that. You are not required to dispose of the
records.
Ms. Reed: Can I ask on the records retention electronically, will it be accessible to
the Association if they need anything for their State records? Where would we find that?
Mr. Luton: These are all public records, and you just need to make a request for
them, is that correct?
Ms. Hinz Philippi: Yes.
Mr. Luton: Anybody can do that. It doesn't have to be the HOA or the COD.
Ms. Hinz Philippi: We need a motion to approve Resolution #2024-02.
Mr. Luton: Any more discussion?
Mr. Burke: I just want to be sure that I understand that the records won't be
removed until the POA has had a chance to get a copy of it.
Mr. Rich Hans: Have the POA make a request for documents they want, and we
will preserve them.
Mr. Burke: Well, it will be everything.
Mr. Luton: You will need to be specific in the document request.
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132	Mr. Burke: Ok. Why do you say that? What is the motive there?

Mr. Luton: They just got through saying that they can't do luminous requests. When
you say everything.
Mr. Burke: It is electronic records we are talking about Mike.
Mr. Luton: But somebody has to generate them, find them and categorize them so
give a specific request. If you want a facility agreement from the POA and the COD then
make that request.
Mr. Burke: I don't know what is there until it is looked through.
Mr. Rich Hans: We can get an agreement list, resolution list I can send you those
and you can tell me whichever ones you want, and we will get them to you.
Mr. Burke: I want to see the list of everything that you are going to toss.
Mr. Rich Hans: I will send it to you. Anything that we destroy we will copy you on.
Mr. Burke: That works.
Mr. Luton: All in favor of the motion say aye.
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On MOTION by Ms. Reed seconded by Ms. Grubb with four in favor and one opposed, Resolution #2024-02 Adoption of Records Reten_tic:m Policy was approved.

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Mr. Luton: Next is the engagement letter for the audit for fiscal year ending
September 2023.
Ms. Hinz Philippi: We have a proposal not to exceed $3,600. This is the same
company that did this last year. Last year they charged us $3,490. We need a motion to
approve this.
Mr. Luton: These people we have used in the past, correct?
Ms. Hinz Philippi: Yes.
Mr. Luton: Do I have a motion to approve the audit company?
Mr. Burke: You have a question from the floor.
Mr. Luton: We are really not taking questions from the floor, but I will listen to it.
Mr. Dave Thompson: Can we get copies of that audit report?
Mr. Luton: All reports are public. When it is made, then you can see it.
Mr. Thompson: When will that happen?
Mr. Luton: I don't know how long they should get it to us.

Ms. Hinz Philippi: They are posted on the website.
Mr. Thompson: Is it there now?
Ms. Hinz Philippi: No. Last years is.
Mr. Luton: 2022 is, 2023 is not there yet.
Mr. Thompson: How long will that be? Do you have any idea on that?
Mr. Rich Hans: Right now we are just authorizing the auditor to do their work.
Mr. Thompson: So the audit hasn't even been done yet.
Mr. Rich Hans: That is correct. The fiscal year just ended September 30th. We are
authorizing the auditor to get started. Florida Statute deadline to have the audit done is
June 30.
Mr. Thompson: Is it really going to take that long?
Mr. Matt Hans: There are hundreds of CDDs in the State.
Ms. Hinz Philippi: So we have a motion and a second.

On MOTION by Ms. Grubb seconded by Ms. Reed with all in favor, the Engagement Letter with Berger, Toombs, Elam, Gaines & Frank to perform the Audit for Fiscal Year Ending September 30, 2023 was approved.

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Mr. Burke: I would like to mention one other thing that I forgot about while we were
talking earlier. I made a request to get the permits that the COD has asked for the POA
to get for the original gatehouse security, the front monument. I made a request about
two weeks ago, maybe three for the permits that the COD has required the POA to get
for seven items. The original gatehouse security, the front monuments that were built
along the Turnpike here on Spendido and Place Lake, the irrigation pump moved to the
lake side of Santa Margarito, the sidewalk replacements being with 2017, the tree root
blocks inset in 2017, curb swale replacements by the POA and road base and surface
replacements. I have heard nothing·of any of them. Can I get a response today?
Ms. Hinz Philippi: Ms. Hinz Philippi was inaudible at this time. You are going to get
it from your vendor that goes and applies for it. If the COD has to sign because we are
the owner it is different, but you sent me this list to put on the agenda.
Mr. Burke: Are you aware that the COD has asked the POA?

Mr. Luton: I am going to interrupt you right now because that is the next topic we
are going to be talking about so let's quit jumping around the agenda and follow the
agenda we have in front of us, please.
Mr. Burke: Well she just said that the COD doesn't require permits, and if we get
permits from the County which I happen to know not necessarily.
Mr. Luton: Which doesn't have to be approved by the COD.
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FOURTH ORDER OF BUSINESS	Discussion of:
A. Requested Changes to Common Area Entrance Proposed by HOA Board
- Replace Guard Service with Virtual Guard Equipment System
Mr. Luton: The next item is the front gate area and the request from the POA to be
allowed to replace the guards with electronic equipment in the front. Currently, we have
blocked that particular issue by not allowing them to obtain a permit to have this
information. There are several questions that we have concerning this project. Is Envera
on the phone?
Mr. Matt Hans: Mike, are you with us?
Mr. Burke: Oh good, you got Mike on.
Mr. Luton: There are several issues that we had. There is no doubt that taking
away human people at the front gate, human guards, and replacing them with electronics
will save some money monthly on those fees, however, there are several questions that
we have that have not been answered. There are home value issues that need to be
discussed. Will our home values go down because we don't have live guards? Will our
insurance rates go up because we get a discount for guard gates? What about the
overnight parking, who is going to police that? Opening and closing of the Clubhouse and
pool area are currently done by the guards, who is going to be doing that?
Mr. Burke: Let's go through them one at a time.
Mr. Luton: Ok let me finish my questions. Those are questions and we will get to
those answers. Will the children at the bus stop be less safe by not having live guards?
What kind of experience will they have in crime? Do we have any statistics on other
communities that have added this type of device? Will crime rates go up or will they be
reduced, or will they stay the same? Those are some of the questions that we have as a
committee. The biggest question we have is how many homeowners in this area wish to

change from a human presence at the guard gates and how many want to go electronic
and not have that presence there. What we would like to see as a committee is that the
Envera people who are the electronic guard people, that they come and present to the
homeowners how their system works so that we can ask specific questions. The other
thing is that if we are going to have a vote on whether the guards stay or not we feel that
it should be a more comprehensive vote. Many owners in here did not even get any
information on this and they are asking people to vote. I am not sure who comes up with
a magic number. You have to have 300 homeowners vote before we are going to consider
not replacing the guards. I don't know where that came from but that is somewhat
factitious. Those are some of the questions that we have, and we would like to see the
HOA revisit this issue with more involvement of the homeowners in a live presentation
and a vote that can be managed by either the property management people or someone
else that is unbiased and that we have everyone contacted in the community, not just
three or four or five on one side and the rest on the other.
Multiple people talking at the same time and residents yelling out at this time.
Mr. Burke: You do have a lot of bad facts in what you have said.
Ms. Grubb: My insurance didn't go up because we have guards. We had a $221.75
credit on our insurance Shirley for having the guard system. The other thing I would like
to say, and this is a question that wasn't asked. Bob, who asked you to save money on
security? Who asked you to do that from the HOA? Nobody. Nobody asked you to save
one penny on security.
Mr. Burke: Let's go through your list of questions Mike and straighten out as many
of the facts that I know. Just for Ingrid to know there are numerous people here, self-
included that have checked with their insurance companies the discount for a gated
community is the same discount whether it is live, virtual, or a key or remote control. If
you have information to the contrary I do not believe it today.
Multiple residents speaking out at this time.
Mr. Burke: And you will still be able to get it if we make the changes.
Mr. Luton: I am a little confused here. Are we getting a proposal or are we going
to listen to the proposal or are we going to answer the questions that I had?
Mr. Burke: Both.

Mr. Luton: Which one do you want to do first?
Mr. Burke: Which question do you want? You state the question and either he will
answer them, or I will answer them, or we will both give you an answer.
Mr. Luton: How is the home value affected by a live guard to the gate versus
electronic?
Mr. Matt Hans: Mike, were you able to hear that question?
Mr. Mike: I have been doing this with Envera, this is my thirteenth year, so I have
done a tremendous number of these presentations. There are folks that are for it and folks
that are against it. One of the key concerns usually asked about is home values, it is not
an issue by any means. We have been doing this now with the Virtual Guard System for
over 16 years. We are the company that actually invented it. I have never been told by a
realtor; I have never been told by a homeowner within one of our communities that their
home values went down as a result of putting in the virtual. guard system. It is a question
that I often ask real estate people. They explained to me is there is a significant perceived
value difference between a non-gated and a gated community. There is a perceived
difference in value between a gated community with a call box and a gated community
that is guarded 24/7. I have never had one tell me that there was a negative perception
of using the Virtual Guard System which does involve license guards as opposed to onsite
guards. I have also had the same conversations with the police and basically, they back
up the same thing. They do not feel that a community that has a Virtual Guard is safer or
less safe than one that has an on-site guard. That is universal, every single policeman I
have ever spoken to about it has basically shared that same opinion.
Mr. Burke: My answer to that is furthermore to what he said if you look on the crime
statistic websites you will find out that we are rated at the same high rate as desirable
with low crime as the ungated community across the street and	Lakewood Park.
However, the bad place that we are near is Spanish Lakes.	Ungated, same crime
statistics rating and gated, some crime statistics rating. It has to do with the neighbors.
Ok, next Mike.
Mr. Luton: Who will handle overnight parking violations?
Mr. Burke: We will make arrangements.

Mr. Luton: Don't make arrangements, that is what you say all the time and it never
gets done, so tell me what your plan is for handling overnight parking?
Mr. Burke: Neighborhood watch.
Mr. Luton: Neighborhood watch will go out at 4:00 in the morning and check cars?
Mr. Burke: Yes.
Mr. Luton: Alright. Who will open and close the clubhouse and the pool area in the
morning and then close it in the evening?
Mr. Burke: Are you saying that it has been the guards doing that?
Mr. Luton: Yes, it has been.
A resident was inaudible at this time.
Ms. Reed: Actually I did Ms. Reed was inaudible at this time for over a year. We
lock up at 8:30, the pool, the tennis courts, and secure this building by the alarm. At 11:00
the gym is still open with access all the way up to that door. That is when the guards make
their rounds at 11:00 and they make sure that all the mailboxes etc. are still intact and the
neighborhood is secured. They do their violations at that point and then they do come
through in the morning because I would cover on Saturdays and Sundays, and I knew to
call the guardhouse and ask them why it hadn't been unlocked. So they do open up this
area every morning.
Ms. Pariseau: Ann Marie was only a backup, she was not the one that did it. She
was only backup when it was not done.
A resident: She might have been a backup, but she did do it when there was no
one else.
Ms. Reed: Which is a backup. She didn't even get in till 8:30.
Mr. Luton: Shirley, you wanted to say something?
Resident Shirley: I don't know why it hasn't been mentioned that we are bidding
the Shirley was inaudible at this time.
Mr. Luton: The issue I have is that we are putting in this product that we don't really
even know how it works. I think that if it were me I would want them to come and talk to
us about how all these issues work. We have certain things like pool guard. You would
assume this is the way it works but we are not sure. I would suggest that we table this
particular item until our next meeting and you as an HOA bring in these individuals so

they can talk to us in person about the questions that everybody has. I think if they come
in and they can talk to enough people and get an interest in this because it will save some
money, then I think we should do that.
Mr. Luton: Sherie?
The conversation was inaudible at this time.
Mr. Luton: I think this has not been a formalized process of voting. I think we need
to have a formalized process where we know who sends out ballots, where they go to,
and if they have been returned and signed off on. Right now we don't have a clue who
signed emails, who said yes, who said no.
Mr. Burke: You are going to have a clue because the Associate people did it and
it is exactly what somebody out here has already said.
Mr. Luton: We did not get it. Several people here did not get anything.
Mr. Burke: That is right because they are getting emails that were sent on
Saturday.
Ms. Reed: Can I motion to table the whole conversation until our next meeting?
Mr. Luton: We have a motion to table to the next meeting. Do I have a second?
Ms. Grubb: Second.
Mr. Burke: I have discussion.
Mr. Luton: Table doesn't require discussion. All those in favor say aye.
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On MOTION by Ms. Reed seconded by Ms. Grubb with four in favor and one opposed, Changes to the Common Area Entrance proposed by the HOA Board was tabled until the next meeting was approved.

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Mr. Burke: And by the way Mike the purpose of today's session was to go over only
the specs and construction plans for the guardhouse. You have done us a great disservice
by hiding the rest of it from us until the meeting. I object to what you have done.
Mr. Luton: So noted.
'.350	B.  Proposed Study with HOA Board Members of Common Area Maintenance
Needs
Mr. Luton: The next item is a proposal to have a group study for the HOA and the
COD for common area maintenance needs. We often work and don't realize what the

other group is doing so I would like to ask that we form a committee that will consist of
one COD, our engineer from the COD, and then one or two of the HOA Board members
who will go around our development and look at areas where we have issues like tree
roots in the pavers in the common areas or on the street, certain lake issues, sidewalks,
and actually some of the paving of the roads and things. I would like somebody if they
would like to make a motion that we would go with that.
Mr. Burke: I would like to add something before you get a motion. The POA formed
such a committee early on this year.	Myself and two other individuals were on that
committee.
Ms. Pariseau: Was COD included?
Mr. Burke: No because the copy of the agreement that we have is that we are
responsible for all of it in terms of doing the maintenance and replacements and we have
been accruing for it based on that 2006 agreement. By the way, can you tell me if it has
been changed?
Mr. Luton: That agreement has not been changed. That is the one that has been
in place since February 2006.
Mr. Burke: So it is the one and only one?
Mr. Luton: One and only one.
Mr. Burke: Now what was the Facility Agreement that was talked about?
Mr. Luton: It is the same agreement.
Mr. Burke: Ok. That is why the COD wasn't included.
Mr. Luton: Bob you are missing the point. If we have a sewer issue and we identify
it with this committee, then we can decide oh yes that is a COD issue, we should go out
and get that fixed. Since the COD only meets quarterly it is somewhat difficult for us to be
quickly responsive to issues that people may have. I think we have a committee because
we also retain funds for the streets and the for the lake, preserves, and things like that for
maintenance and restoration.
Mr. Burke: What is the current fund balance?
Mr. Luton: It is in your packet. You would have to look because I don't remember
off the top of my head.
Mr. Burke: What I read was $200,000.

Mr. Luton: We used part of that retention for the lakes. I think there is a $135,000
which we will use to restore the small lake. I think the road maintenance has $25,000 in
it right now.	There is another $22,000 for the repair of infrastructure. There is also
$20,000 for repair and maintenance.
Mr. Burke: Do you know what the total annual accrual needs to be based on the
reserve study?
Mr. Luton: That was your reserve study, not the COD reserve study.
Mr. Burke: That is the CDDs.
Mr. Luton: How did the HOA commission a reserve study for the COD? I don't
understand.
Mr. Burke: Here is how it worked out. Like I said, we have been accruing. We have
all these categories. You weren't accruing for anything that we knew of. All you have is
$200,000. The liability in maintenanc:::e and rebuild according to the study is $7,000,000.
We have a $1,200,000. You have $200,000. Separating out the reconstruction the CDDs
liability right now is about 60%, of that maybe 55% of the $7,000,000. You haven't really
been accruing for it as a COD forever as far as I can tell.
Mr. Luton: When was the last time we spent $7,000,000 on infrastructure in a year?
Mr. Burke: That is not the issue.
Mr. Luton: That is the issue.
Mr. Burke: We won't have the money to rebuild it when it is time because you are
not saving anything.
Mr. DiSisto: That is not right.
Mr. Burke: Yes it is.
Mr. DiSisto: You get a bond to do what you have to do. That is what the COD does.
Mr. Burke: Yes sure. We want our taxes to go up, don't we?
Mr. Luton: Do I have a motion that we try to form a committee to work with the
HOA to represent going around and looking at maintenance and restoration of projects?
Mr. Rich Hans: Instead of saying committee, why don't we pick a person from the
Board to be a liaison who will serve on the committee?
Mr. Luton: Who would like to be on that committee?
Ms. Reed: Ingrid.

Mr. Luton: Ok, Ingrid.
Mr. Rich Hans: One more thing. When you meet with the HOA for that discussion
or whatever, Bob is there representing the HOA. So we will have an issue.
Mr. Luton: If he is not on that committee, what you are saying is he can't be on the
committee.
Mr. Rich Hans: I am saying that if there are more than two Board members.
Mr. Luton: I got you. So, if the HOA would agree to have a non COD Board member
on this committee, then I will appoint Ingrid to be eyes and ears on the committee as well.
All those in favor?

On MOTION by Ms. Pariseau seconded by Ms. Reed with four in favor and one opposed, the appointment of Ingrid Grubb to work with the HOA Board to study common area maintenance needs was approved.

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C. Invasive Catfish in Lakes	.
Mr. Luton: One of the residents in the community brought to my attention that there
are some invasive species of catfish in the lake and that they are actually called armored
catfish and they burrow into the bank. I have asked our engineer to see if there are some
ways that we can eliminate these species. We will wait to hear what his report is if any.
Mr. Matthes: This catfish is definitely in there. It is called armored catfish. It is
invasive. It is highly reproductive. We have done research on it, and we have got Fish &
Wildlife, and I got a list from environmentalists. There are basically three ways to get rid
of the catfish. One is electrolysis. Basically, zap all the fish in the lake and when they float
to the top you get rid of the catfish. The other fish supposedly will come to after a while
and swim away. Do I believe that is the correct way to do it? No. The second way to do
it is by poisoning the lake. Once again, it is not a very good way to do it. The third way to
do it is to physically remove them by means of digging, cast netting, putting your hand in
the hole and pulling them out, trout lines, and baited fish traps. So we got with an
environmental consultancy firm that gave us a proposal. They are willing to take a full day
on the lake and use all of the methods and see what the best way is to get rid of them. It
is $1,975 for the day. They will probably have four or five people out there doing it to see

if it will work. Once that test is done we can come up with what method is really the best
and then figure out how to implement the removal. I will tell you that this is not something
that is a one-time deal. There will be ways for them to continue on, but getting rid of the
first big flush is a good step. You have the proposal in front of you should you choose to
do something like that.
Ms. Reed: When you were doing your research I also did some research, and I am
hearing that planting certain plantings around the perimeter of the shores which is where
we are having issues can stop them. It will actually deter them.
Mr. Matthes: Because they don't borrow as much. One of the options you have to
look at later this morning, this afternoon on your lake bank restoration is doing exactly
that.
Ms. Reed: Would that be preventative, or would that be maintenance after?
Mr. Matthes: It would be preventative and maintenance. It would be both.
Mr. Burke: Have you had any proposals from any outfits who have already done
the testing and know what works and could come out here and just remove them?
Mr. Matthes: Yes I did. This company Hobe Sound Engineering actually has done
trapping in the past.
Mr. Burke: Of the armored catfish?
Mr. Matthes: Yes sir.
Mr. Burke: So why is this experimental?
Mr. Matthes: It is experimental on the lake to see what works best. Every lake is
different. The amount of catfish you have and where they are is different in every lake. It
is a test case of what the best method would be.
Mr. Luton: Do we have any idea, let's say we have them come out and do this
testing, what the cost would be after they decide on a method?
Mr. Matthes: It all depends on what cross-section they find, how many they actually
do capture that day, what was the best method of using it, and then they will from that
kind of extrapolate what the population in the lake is.
Mr. Luton: One of the residents also was doing some research and said that
electrolysis was not a legal way to do this. Is there a permit or something you need to get
to be allowed to do that? There is a Statute that says that you can't shock the lake.

Mr. Matthes: I don't know the answer to that.
Ms. Pariseau: The lump sum, the $1,975, that is a lump sum and then we are going
to be charged additional for hourly?
Mr. Matthes: No, that is for them to come out here and remove as many catfish as
they can using different methods in one day. Once they do that, take a look at what
population they have caught, and what they extrapolate out of population for what the
lake is.
Mr. Luton: Like many other things this is an issue that is going to be ongoing. It is
not just going to go away but we can try to keep it down as much as possible and keep
our lakes as pristine as possible.
•	Mr. Burke: Are you saying that these catfish will come back after they have been
removed?
Mr. Luton: Yes because you never remove them.
Mr. Matthes: How do they say it in the letter? All catfish will be removed from the
site and disposed of properly so the catfish they pull out will not come back. The eggs
that they lay, the juveniles that are out there will grow.
Mr. Burke: Thank you.
·496	Mr. OiSisto was inaudible at this time.
497	Mr. Luton: We have seen pictures of it. It actually looks like a beta fish except they
498	are huge. Do I have a motion that we have these people come out and give it a shot and
499	see how many they can get out of the lake?

On MOTION by Ms. Grubb seconded Ms. Reed with four in favor and one abstain, a proposal in the amount of $1,975 from Hobe Sound Engineering to remove invasive catfish in the lake was approved.

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Mr. Behn: What was that Bob? An abstain?
Mr. Burke: Yes I abstained.
Mr. Behn: On what basis?
Mr. Burke: On the basis I don't feel like there is enough information available for
me to make a decision yay or nay.

Mr. Behn: With that said, you are still obligated to vote on it, so you voted no. You
can only abstain from a vote if you have had a conflict or some other reason that would
draw that nay.
Mr. Burke: Are you saying that because I didn't vote yes, I voted no?
Mr. Behn: No, I am saying I would prefer to vote no.
Mr. Burke: But I abstain from voting.
Mr. Rich Hans: We can give him the memorandum Mr. Hans was inaudible at this
time. and you can fill it out. You fill out a form. If you abstain from a vote it is a requirement.
Mr. Burke: Ok, no problem. I prefer that.
D. Status of Invasive Vines in Preserve Area
Mr. Luton: The next item is the status of the invasive vines that were talked about
at our last meeting.
Mr. Burke: Let me save you a lot of time on this one. In May Wetlands came out.
They inspected our preserves. They removed all of the invasive vines that they found.
They left those that aren't, that they said weren't invasive.
A resident was inaudible at this time.
Mr. Burke: That doesn't make them invasive vines.
Mr. Luton: Did the HOA ask these people to come out and do the study?
Mr. Burke: They do it once or twice a year. It is Wetlands Management.
Mr. Luton: Is that a company that we engage?
Ms. Grubb: Yes.
Mr. Burke: It is a company that the POA engaged in before I got here.
Mr. Luton: Did you get a copy of their report?
Mr. Burke: I couldn't tell you.
Mr. Luton: I thought you said they came out.
Mr. Burke: I did not say they sent me a written report. They gave me a verbal report
when they were done.
Mr. Luton: Would you mind supplying the COD with contact information for those
people so we can get a report of what they have actually done?
Mr. Burke: Yes, I will get a report for you.

Mr. Luton: You don't need to get us the report, just get us the contact information
and we will contact them and see what they have done. Ok?
Mr. Burke: No, they are not your contractor, they are the POA's. Actually, Shirley
will make sure that you get a report.
Mr. Luton: What is your hesitancy to give us the contact information?
Mr. Burke: I don't want you interfering with our contractors.
Mr. Luton: Ok. We can't respond to your question without having that information
so we will try to get it. If we can't get it through the HOA, we will try another means and
see if they can come out and give us the information on the reporting that they have done
and then we can talk about any issues that we may still have with other trees that have
vines that may not be invasive.
Ms. Pariseau: I think that we do have their contact information because I think they
have come to our meeting before and had a discussion about the lakes. I think we do
have their contact information.
Mr. Luton: Ok good. Then I would ask that if we do have their contact information
that we have our management company contact them and ask them for the scope of work
that they did and what the findings were. Ok? Thank you.
Ms. Grubb: Would they be specific in the area where they treated any of the
invasive vines?
Mr. Burke: I did not accompany them on the entire inspection.
Mr. Luton: That is one of the things we will ask.
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563	FIFTH ORDER OF BUSINESS	Staff Report & Officer Reports
564	A. Attorney
565	Mr. Luton: Next we have the attorney's report.	
566	Mr. Behn: Nothing for you today.	
567		
568	B. Engineer	
569	1) 2023 Annual Report with Culpepper & Terpening, Inc.	
570	2) Update on Sidewalk Repairs	
571	3) Statue of Small Lake Repair Quotes	
Mr. Luton: Annual report with Culpepper & Terpening.
Mr. Matthes: Mr. Chairman and Board members, on an annual basis we are
required to provide a report to the bonding company under the Indenture section

7.2. It basically is an update on the condition of the improvements that the COD is
responsible for. We conducted site inspections the week of August 17th and revealed that
visible infrastructure is in good condition metric with the age of the facilities. In other
words, we have a 17-year-old subdivision, and everything is in pretty good condition for
a 17-year-old subdivision. This includes paving, draining, sidewalks, and common
landscape area. It appears to be in good working order with some exceptions. There are
some areas that need some work. Basically, we have some asphalt cracking around
certain areas that don't need to be repaired today but at some point in the future, we need
to look at it. Generally, the sidewalks are in working condition with the ADA but there are
some sidewalk areas that are cracked and need to be repaired. In fact, we are going to
be talking about three locations maybe on the next agenda. There is some sanitary
sewers that had some issues. Basically with root growth underneath the sidewalk and
around that area that penetrates the sanitary sewer connection, they have had to be
replaced. We believe that will be an ongoing issue specifically in areas where we have
trees close to where those sanitary services are. It is not on very lot, but it is every once
in a while. Overall I think as consistent with last year we would recommend a budget of
about $25,000 for the coming year to take care of all those types of issues. We haven't
spent that much this past year. The item of course is the master stormwater system. We
have been under notice of non-compliance with the Water Management District for a
while. We do have one area that still needs to be repaired into compliance and that is the
small lake to the left-hand side of the entrance. With that, we find the subdivision to be in
fairly good working order. Any questions?
Mr. Burke: I do have questions. How many of the sidewalk junctions are at or above
a quarter inch?
Mr. Matthes: I have a list of those back at the office. I can't tell you off the top of
my head. We have photographs of all the locations that we found during our inspection.
Mr. Burke: Would there have been around 250 of them?
Mr. Matthes: Not to my knowledge.
Mr. Burke: To my knowledge that is what we have between what is along Turnpike
Feeder and all the sidewalks around the neighborhood. That is from the work I described
earlier.

Mr. Matthes: That would be a good list to have.
Mr. Burke: Also when you are ready to talk about two of the three specific areas, I
will have more comments for you.
Ms. Grubb: You were also talking about the sidewalks in the preserve, the ones
that go along the highway.
Mr. Matthes: Yes, so those are not on the three that I have for repair. The three
that I have for repair are the three immediate needs that were much more than a quarter
inch. I was under the impression for awhile that the HOA was doing a comprehensive
sidewalk review, but ifwe need to go ahead and implement that again like we did a couple
of years ago, we will.
Mr. Luton: I think that is something that we should implement that.
Mr. DiSisto: When are we going to fix the Mr. OiSisto was inaudible at this time.
Mr. Burke: We have three bids that will be in during the next couple of weeks.
Mr. Luton: Ok.
Mr. Burke: By the way this has been going on since 2017.
Mr. Luton: Do we need approval of this report, Rich?
Mr. Rich Hans: Yes.
Mr. Luton: I would like to have a motion to approve the annual review of the CDD-
owned and maintenance infrastructure.

On MOTION by Ms. Pariseau seconded by Ms. Grubb with four in favor and one opposed, the 2023 Annual Report with Culpepper & Terpening, Inc. was approved.

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Mr. Luton: Next on the agenda is the status of the small lake repair. I think that ties
into the grant status. Do we have any idea where the grant status is at the moment?
Ms. Hinz Philippi: Item 2 is the sidewalk repairs. I think Stef has an updated
proposal for that.
Mr. Luton: Let's go back to the sidewalk repairs. Sorry about that.
Mr. Matthes: At the last Board meeting you authorized two locations to be repaired
at a price of $5,250 and then a third one, the price was in line. The contractor gave us
prices on those three to do the work. About three weeks ago I was told that they decided

to no longer do concrete-type work. It was too difficult to keep the crews engaged and he
was sorry he couldn't do the work for us after being approved to do it. I scrambled around
a little bit trying to find a local contractor who would take on piecemeal type work. I did
find one. It is a company called Coral Reef General Contractors and they would be
subbing with McPeak to do the actual flatwork. The three locations I have are 5909 Spring
Lake, 6144 Santa Margarita, and 5914 Nicole Lane. It is basically going to be replacing
at least three flats of sidewalk at each one of those locations, saw-cutting the roots,
removing the roots from underneath the concrete. Then relaying at the one location about
50 square feet of existing brick paver driveway that have p·eeved up and have been an
issue. With that, I have a price of $7,400 which is actually slighting under if you would
extrapolate $5,520 for the locations to $7,600 and change. Is it cheap, no, but I had a
hard time finding piecemeal contractors to do things like this.
Ms. Reed: How much do you think the permitting is?
Mr. Matthes was inaudible at this time.
Mr. Luton: Is this in any way conflicting with what you are doing on the HOA side?
Mr. Burke: No, not a conflict. It ducktails pretty nicely however I have some
comments to make on Spring Lake and Santa Margarita. First with Spring Lake, we have
Ms. Pietszak here in the room. Would you tell us all how many times this has happened
before?
Ms. Pietszak: We have been going through it for about two years now. We have
had two people fall. I have yellow caution flags along the sidewalk warning people that it
is in such bad shape.
Mr. Burke: How many times has the sidewalk, or the pavers been redone?
Ms. Pietszak: Since we have been there, one that I know of. They offered to do it
again and I said why?
Mr. Luton: I think that when we looked at that. Is this the property?
Mr. Burke: He just said three times, can you explain how much more you know
about it?
A resident was inaudible at this time.
Mr. Luton: Did we go to their house; their address, and we told them that we would
need to take out the tree and she was opposed to doing that. Was that, that area?

Mr. Matthes: Yes, that is the one we looked at.
Mr. Luton: The issue with that is we offered.
Ms. Pietszak: We are not opposed to taking the tree out.
Mr. Luton: But at the time we actually did the repair you were, so if you are not
opposed to that, that would be an option for us to be able to take out that tree and solve
some of your issues.
Ms. Pietszak: The tree has to come out. You just can't box the roots and stuff. The
tree is just going to keep causing more and more problems. It is a beautiful tree, I love it.
I know it has to go.
Mr._Matthes: This price that I have includes removing the concrete, saw cutting the
roots that are the problem, removing the roots, recompacting it, and relaying the brick
paver driveway. It does not remove the tree, but it removes the roots.
Ms. Hinz Philippi: That can be a solution for now.
Ms. Pietszak: Do you think that we have from the CDD approval for repairs?
Ms. Hinz Philippi: Yes.
Ms. Pietszak: Is it being repaired?
Ms. Hinz Philippi: That is what we just said.
Everyone is talking at the same time, and no one can be understood.
Mr. Luton: We have the option, if we go ahead and approve this repair, can you
have somebody go out and look and see if we believe that the tree needs to be removed?
I know that is going to change the cost of the bid.
Mr. Matthes: I think we would probably have to bring a tree expert to do that. We
have been using Tri-Brothers. I can give Tri-Brothers a call.
Mr. Luton: Let's do that and before we work on repairing your area we are going
to have an arborist come out and look at the trees and determine what they need to do
and if it needs to come out, we will take it out and replace it with a different tree. Ok?
Ms. Pietszak: Are we liable to pay for the damage to our driveway?
Mr. Luton: You are responsible for your own driveway, but the apron that is out
there on the other side of the sidewalk.
Ms. Pietszak: Even though the damage was caused by the sidewalk?

Mr. Luton: Unfortunately the way it is anything that is on your private property is
your responsibility.
Mr. Matthes: Mr. Chairman the price includes relaying 50 square feet of brick paver
driveway.
Mr. Luton: Ok I apologize.
Mr. Burke: That won't be enough. Are you asking for a motion on both?
Mr. Luton: Do I have a motion to approve the repair of the three addresses that we
have in front of us now?
Mr. Burke: In the package what have you promised Pietszak's so far?
Mr. Luton: We promised them we are going to have an arborist come out and look
and see if the tree needs to be removed and that we will replace concrete and pavers in
both their driveway and the common area. If the tree does not need to come out, we will
cut the roots. That is what we promised in the amendment.
Mr. Burke: So now it is time to move to 6144.
Mr. Luton: We have already made a motion, we are not moving any further.
Mr. Burke: We are in discussion for the motion.
Mr. Luton: I agree.
Mr. Burke: At 6144 the problem is not the sidewalk alone. The main problem is that
this a huge tree, and its roots have made the street swale look like a roller coaster. It goes.
like this. It interferes with drainage.
Mr. Luton: Let me short-circuit this by saying Stef, would you please have the
arborist also look at this area as well and determine if the tree needs to be removed?
Mr. Burke: The problem is that the roots are also under the asphalt as well as the
street swale and there are maybe two sections of sidewalk that need to be done. The
work done to just replace the sidewalk is wasted money.
Mr. Luton: Alright. All in favor say aye? All opposed.
Mr. Burke: What is the motion?
Mr. Luton: That we are going to fix these three properties and we are going to have
an arborist look at two locations to see if the trees need to be removed or if just cutting
the roots will work.
Mr. Burke: And you are going to remove the roots from underneath the road?

Mr. Luton: We are going to wait and find out what the arborist tells us and what our
engineer brings back and tells us.
Mr. Burke: So no modification to the motion as you had it presented.
Mr. Luton: We are adding an arborist.

On MOTION by Ms. Pariseau seconded by Ms. Grubb with four in favor and one opposed, the proposal from Coral Reef General Contracting in the amount of $7,400 for sidewalk repairs at 5909 Spring Lake, 6144 Santa Margarita and 5914 Nicole Lane was approved.

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Mr. Luton: Next is the small lake. Like I said earlier this kind of ties in with the grant.
Do we have an idea where we tand with the grant program?
Ms. Hinz Philippi: Yes. They Ms. Hinz Philippi was inaudible at this time.
The last time our grant person told me that the end of November or the beginning of
December for an answer. We also had somebody from the grant review reaching out to
see the location of the lake. We reached out to Stef because they wanted the latitude and
longitude. They are checking all this. I know that they are working on it because they
reached out to us.
Mr. Luton: Alright so if we don't get something by the end of December, our next
Board meeting is in February. What is the date of that meeting because we have a
deadline to have this work at least under contract in February?
Ms. Hinz Philippi: February 6.
Mr. Luton: Stef, what is the date of the lake?
Mr. Matthes: March.
Mr. Luton: So it is not quite as close as we thought. Let's table this restoration until
the February meeting and at that time we can determine if we get the grant or not and
then we can move forward. Does that sound good? What about the quotes now?
Mr. Matthes: Sea and Shoreline has reached out to me and told me that they will
continue to keep their bids open. The other two Landshore and Solitude have not. Sea
and Shoreline is the ones that gave us the quote for all three. They were lowest for the
geo-mat and the littoral plantings. They were not the lowest for the geo-tube.

Mr. Luton: Alright. Do I have a motion to table this until the February meeting when
we will have a better idea about our grant situation?- We might end up having to rebid this
out.
Mr. Matthes: I don't think we have the time, or we will have to get an extension
from the Water Management District.

On MOTION By Ms. Pariseau seconded by Mr. Burke with all in favor, a motion to table the small lake restoration quotes till the next meeting was approv_ed .	 _

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Mr. Burke: Let me take the opportunity to say thank you for getting a littoral planting
bid. I am thrilled to see where it is at.
C. Manager/Secretary
1) Insurance Policy Renewal and Appraisal with Egis Insurance & Risk
Advisors
2) Update on Grant Proposal
Mr. Luton: The next is the manager/secretary insurance policy renewal and
appraisal.
Ms. Hinz Philippi: We put the insurance on the agenda so you guys can
review it. If you see there is anything not on there as far as Ms. Hinz Philippi was inaudible
at this time or something like that. If there is anything that is not on our schedule it would
be good to be there. The insurance payment for the year is $7,525. Last year it was
$6,731.
Ms. Pariseau: Was there any differences in coverage between last year and
this year?
Ms. Hinz Philippi: No. All insurance went up. We just need a motion to
approve.
Mr. Luton: Do we have a motion for the new insurance policy for the year?

On MOTION by Ms. Grubb seconded by Ms. Pariseau with all in favor, Insurance Policy Renewal and Appraisal with Egis Insurance & Risk Advisors in the amount of $7,525 was approved.

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Mr. Luton: We already had the update on the grant proposal so we will move on.
D. Treasurer - Financial Reports
1) Approval of Check Register
2) Acceptance of Unaudited Financials
Mr. Luton: Do I have any questions or concerns from anyone on the check register
or the financial report? Hearing none, do I have a motion to approve both items?
802
803	On MOTION by Ms. Grubb seconded by Mr. Burke with all in
804.	favor, the Check Register was approved.
805
Mr. Luton: Now it is time for acceptance of the unaudited financial statements. Do
you have anything you want to say about that? Do I have a motion to accept unaudited
financials?
Mr. Burke: I am interested in understanding why we would need to take any action
on an unaudited financial report.
Mr. Luton: Bob, that is common practice. We have a financial report. They don't
get audited every time they are presented. They get audited at the end of the year. That
is the reason.
Mr. Burke: Thank you.

On MOTION by Ms. Pariseau seconded by Ms. Reed with all in favor, Acceptance of the Unaudited Financials was approved.

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SIXTH ORDER OF BUSINESS	Audience & Supervisor Remarks
A. Items Provided by Bob Burke
1) Original Gatehouse Security
2) Front Monument along Turnpike Feeder on Spendido and Place Lake
3) Irrigation Pump Move to Lake Side of Santa Margarito
4) Sidewalk Replacements Beginning with 2017
5) Tree Root Block in 2017
6) Curb Swale Replacement by POA
7) Road Base and Surface Replacement
Mr. Luton: Now is the time for any owners who would like to say anything or make
any comments. One of the things I wanted to talk to the engineer about is we have two
large communities coming in, one at the end of Turnpike Feeder Road and US 1 and one
down next to Winn Dixie. We feel that there might be a necessity for us to reach out and

·834	get a traffic study to see if we can get a traffic light put in at our location and if any other
issues need to be done. Is that something that you could reach and get some information
for us on?
Mr. Matthes: The answer to that question is yes. I can reach out to the County and
find out if traffic studies can be done for those developments. I will tell you that a signal
will need to be warranted by the Department of Transportation. A warrant process is fairly
rigorous. There will have to be a fair amount of delay experienced on the side streets for
DOT to allow a signal to go up for a residential community but that doesn't mean it can't
happen. Once the traffic increases on the Feeder Highway it will be harder to get. Let me
start by asking the County to get a copy of whatever data was given to them from the
traffic standpoint and then we can take it from there.
Ms. Reed: Especially if we consider the neighborhood across the street.
Mr. Matthes: It would be based on traffic counts being taken. Typically they don't
like to base it off of future projections. They require it to be done off of an actual immediate
need. School bus stops come into play. The traffic accidents do come into play but mostly
the biggest thing that a community like this would be successful in is what is called peak
hour side street delay. I can look into that. I do have expertise in it.
Mr. Luton: Rich, do we need a motion for that, or just direction?
Mr. Rich Hans: Just direction.
Mr. Luton: Thank you Stet. Let me get this and if you want to come up. I would
ask that you identify yourself and give your address, please.
Mr. DiSisto: I am Fred DiSisto. I live at 5511 Place Lake Drive. The light we tried
twice. That is one reason why the bus came into our place because Mr. DiSisto was
inaudible at this time. a light out here. The other side of US 1 that is not going to interfere
with us. I want to go back to the sidewalks. Some of the sidewalks are 2-inch steps. They
didn't come last year I can assure you but that doesn't mean they shouldn't be fixed this
year. There are a lot more than three properties. If my mother-in-law had fallen and broken
her arm we would be an issue.
Mr. Luton: Fred this is one of the things that we are trying to get a more coherent
policy where we follow through and find out what areas need to be fixed and then we
make sure they are fixed.

Mr. DiSisto: I have walked the sidewalks. I know there are more than three.
Mr. Luton: These are the three that were brought to our attention. That is what I
am saying.
Mr. DiSisto: Well let's do it again.
Mr. Luton: We are trying to make it an ongoing thing so we can do it.
Mr. DiSisto: That one that he has that is right in front of Mr. DiSisto was inaudible
at this time. That has to be done.
Mr. Luton: If you can give the address to Andressa.
Mr. Burke: From the POA side, this year had very little budget for anything like that.
We put in $79,000 for next year.
Ms. Grubb: Stef, I warited to let you know that it has been probably exactly a year
that I called the Board of Education because the school buses were coming in here turning
around, and yet dropping students off that had to cross over Turnpike Feeder Road with
no light, no guard, nothing. I was told that they would look into that and for a period of
time I would look to see if the bus dropped the kids off or if they would go, across the
street there is a golf course. That is what I told them. There is a big parking lot and a bus
can easily turn around there. These kids don't need to cross that road. I think the Director
of Transportation called me back and said he would look into it. For a long time, I didn't
see it. I have seen it this year. It is coming back to our lots, and it is not safe for them. I
am sure it is easy for the bus driver, but it is not easy for the kids.
A resident: In the past when we had the resident was inaudible at this time. We
didn't wait to dump it on the COD. The POA had enough money and enough talent at the
time to do it and bringing in contractors a resident was inaudible at this time. But we did
it with our own people. We didn't have to dump it on the COD. That is the job of the Board
who is supposed to do on the POA.
Mr. Luton: Thank you. I will urge you again if anybody wants to speak please come
to the microphone and give your name and address.
Mr. Dave Walman: 5842 Sunberry Circle. I was just wondering if we can simplify
the process of just getting on the email list. I heard there is a different email list. I went to
the front office twice and he said he is still waiting on the list to come. I would be glad to
bring my ID and whatever papers you guys need. It really shouldn't be that hard.

Mr. Luton: That is an issue you need to discuss with the HOA because our list is
emails that have been provided. You can always go to our website and add that, but I
think if you sign up with the Association for autopay or something like that for your dues,
they ask for your email address and they should have that information. I would just give
it to David and make sure that he has it. We will see what we can do to try to get those
addresses all merged into one place.
Mr. Burke: That is the right answer.
Ms. Susan Winston: I live at 6262 Arlington Way. When the votes came out for
the Virtual Guard I asked Bob how to get on the electronic mailing list. He told me to
provide the information to David which I did that day. I never got a response and still I am
not on that email list. Providing the information to David does not fix it.
Mr. Luton: We will need to pass that information on to the HOA so they can make
sure that David does do that. The issue is not with the COD, it is with the HOA. They have
two separate lists.
A resident: You guys send out stuff for emails right?
Ms. Pariseau: We don't.
Mr. Luton: We do not.
Mr. Burke: Just to answer both of your questions, we can't do a real-time update
of that list and then use it everywhere any more often than about once every two or three
weeks. You are just waiting for the list to get updated and then reissued.
Mr. Luton: Can I ask why that is? Why does it take two weeks to get your email
address added?
Mr. Burke: It has to be distributed through different systems.
Ms. Reed: I am a Board member and I have been here for a year as a Board
member, and they have my email address, but I don't get on the list either and I have
never opted out.
A resident: I have lived here since 2003 and I don't get emails. I did not change
my email address. I have several of them. I still don't get them. I used to get them when
Ann Marie would come on the phone and give us messages. That was a big help.
Mr. Luton: Again this is an HOA issue. It is not a COD issue.
A resident: Who is the HOA the person we need to get in touch with?

Mr. Burke: You would know. You report it to David or Ken. I know you were there
earlier today.
A resident: 5921 Spanish River Road. I am just a little concerned about all these
people and a lot of people told me outside of here about not getting the emails. In the
meanwhile,  we are having votes about the system, and we are not getting a
comprehensive vote from everybody that needs to voice their opinion.
Mr. Burke: I will be glad to take that from you because the situation is those who
either haven't opted out of email or never put their email in are getting US mail. It was
sent out on Saturday. You will get a ballot through US mail.
A resident: Ok well one, when the homeowners, we had to check yes or no and
nobody around me got one.
Mr. Burke: Then they weren't on the list to receive the email. That is all I can tell
you. They opted out or they never gave the email. Talk to David.
Ms. Sheri Eddy: 5800 Spring Lake Terrace. Are you saying that we aren't getting
robo-calls because we didn't want the publication, the commercialized publication?
Mr. Burke: Are you asking POA?
Ms. Eddy: I didn't know they were being done anymore.
Mr. Burke: We haven't done any since Association came in. Their vehicle is Town
Square.
Ms. Eddy: I don't know where Google came up, but people we spoke to say they
would never use Google, so we are not going to vote because we don't do this Google
system.
Mr. Burke: That is a choice you will make.·You can opt out of email and get a US
mail version. I will check with David tomorrow to find out what all we have in new emails
in the last three or four weeks to be sure that we make sure that we get the lady that
sends the poll out gets to them. I have already done that for a couple of people, and I
would be glad to do it for you.
Ms. Eddy: So even though we are doing the electronic payments and things that
isn't where we are coming through any management system for voting.
Mr. Burke: That is right. It is a separate list that includes opt-outs that didn't have
to be loaded into the system.

Mr. Luton: Does anyone else have any questions?
A resident: I have one. I just want to clarify again so our streets were built in what
year approximately, 2004 or 2006?
Mr. Luton: Depends on where you are at. There is 2002 or 2003.
A resident: And we have reserves to rebuild the roads of $20,000, is that what you
said earlier?
Mr. Luton: That is what we have in there for maintenance and repair of the roads.
A resident: We have roads that are 20 years old and if we need to repair or replace
them we can do it for $20,000 or we can do it for $100,000. About how long does a road
last?
Mr. Luton: We just had the engineers report telling us that the infrastructure is in
good shape.
A resident: It is in good shape but how long does a road last? So we have 20 years
to accumulate a lot of money to replace them.
Mr. Luton: No we will do maintenance as we go along. One section may be old
and need to be repaired and we will do that.
A resident: So $20,000 will repair a section.
Mr. Luton: For what would be needed to be done right away.
Multiple conversations going on at this time.
Mr. Burke: You are paying your fair share as long as you are paying your current
POA dues.
Mr. DiSisto: I already paid my fair share.
Mr. Burke: No you didn't. As long as you live here you will be paying your fair share
for what has been spent since it was built till the day you are not here.
Mr. DiSisto: We were one of the first Board members and we had $100,000. We
put money into the account.
Mr. Luton: Fred we have no intention of putting $7,000,000 into reserves so you
can rest assured that is not going to happen.
• Mr. David Thompson: 5411 Place Lake Drive. I guess I don't understand. I have
been in organizations where the purpose of reserves is you determine what the useful life
of the asset is and then each year you put in the appropriate percentage so that when the

time comes, and the asset has to be replaced you have the money to do it. I don't
understand the thinking here that says we don't have to worry about that. I don't know
what the replacement value of these roads are. I know we don't have snow here so what
is going to determine the useful life of these roads? In my mind, you can't wish it away. It
either is or isn't. Monies need to be appropriated.. When you don't then you are just rolling
the dice or at what point are we going to have to come up with whatever monies we need
to replace these assets or any assets?
Mr. Luton: The assets are being improved every year. It is not like they are just
sitting there. We reserve money for the lakes and then spend the money on the lakes and
then we have to accrue the reserves again.
Mr. Thompson: What is the formula you are using because I understood that there 1000  was a formula for the way you are supposed to manage your reserve account. Have you 1001  got your own formula that you are coming up with? Who decided on this formula? The 1002  way I understand this and excuse me if I am ignorant, please explain to me where this 1003  came from.
1004	Mr. Burke: Right now it is the responsibility of the POA, and we have entered a
1005  budget starting with next year that places enough money to be able to accumulate the full
1006   $7,000,000 over a 20-year period.
1007	Mr. Luton: You don't know that.
1008	Mr. Burke: This is per the formula that the reserve specialists use and just so you 1009  know this is the third time we have used them. The first time Mr. Burke was inaudible at 1010  this time. required an amount of money in the bank.
1011	A resident: We don't want to hear from you.	
1012	Mr. Burke: The reserve study was to normal reserve study practices.	
1013	Mr. Rich Hans: Let me just explain quickly and then you guys can go back to	
1014  arguing. In a COD you are getting right now debt service on your tax bill. A 30-year bond 1015  that was issued to put the infrastructure in so right now you are paying for that issuance. 1016  The life of the road typically is 30 years. We would issue additional debt for another 30- 1017  year bond for your future generation to pay. If we were to be reserving today putting 1018  money away and also paying for your debt, you would be paying twice. Then you leave 1019  the next person who comes in and has the benefit of a road being put in with the bonds

1020  and the cash that you put in. Reserves in the HOA are required. They have to have 1021  reserves, there are formulas. The concept of the COD is not to have to pay twice. That is 1022  why we don't have for large infrastructure projects that last 20 or 30 years, we issue a 1023  new bond, and it keeps your assessment rates pretty much at the same rate going forward 1024  for everybody.
1025	Mr. Burke: You just have from one of our expensive COD contractors and from
1026  having been a contractor and having managed contractors throughout my life in different 1027  careers, the contractors first job is always to keep his job. What he is saying is you are 1028  not paying twice, we are getting the loan, but you are paying twice because he is getting 1029  the loan.·
1030	Mr. Luton: You missed the whole point. Talk to Mr. Thompson over there, he can
1031  explain it to you. Do I have a motion to adjourn the meeting?
1032
1033	SEVENTH ORDER OF BUSINESS	Adjournment
1034

On MOTION by Ms. Reed seconded by Ms. Pariseau with four in favor and one abstained, the meeting was adjourned.

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