MINUTES OF MEETING PORTOFINO SHORES
COMMUNITY DEVELOPMENT DISTRICT
A regular meeting of the Board of Supervisors of the Portofino Shores Community Development District was held on Tuesday, February 3, 2026 at 2:30 p.m. at the Shores Clubhouse, 5720 Spanish River Road, Ft. Pierce, Florida.

Present and constituting a quorum:
Michael Luton	Chairman
Ingrid Grubb	Vice Chairman (via teleconference)
Sheryl Eddy	Assistant Secretary
Janelle Anne Hertz	Assistant Secretary Also present were:
Andressa Hinz Philippi	District Manager
Matt Hans	GMS
Seth Behn	District Counsel
Roberto Cabrera	District Engineer
Several Residents	See sign-in sheet for names

FIRST ORDER OF BUSINESS	Roll Call

Mr. Luton called the meeting to order, and Ms. Hinz Philippi called the roll.

SECOND ORDER OF BUSINESS	Approval of the Minutes of the
November 4, 2025 Meeting
Mr. Luton: Has everybody had a chance to look at the minutes? Does anybody have any additions or corrections they would like to make at this time?
Ms. Grubb: I do. On page 8 right above the motion by Ms. Eddy they have Mr. Hans yes, motion to approve not to exceed $405, and then Mr. Luton says $450. So we are at $450, correct?
Mr. Luton: Yes.
Ms. Grubb: So $405 isn’t what we were going for. Ok. That is it. Ms. Hinz Philippi: The motion is correct.
Mr. Luton: So there is no correction. Can I have a motion to approve?

On MOTION by Ms. Hertz seconded by Ms. Eddy with all in favor, the Minutes of the November 4, 2025 Meeting were approved.

THIRD ORDER OF BUSINESS	Discussion of:
Trimming of Oak Trees on the Street Side of Common Area
Adding Sealing to Front and Back Entrances
Stripping of Roads, Cleaning and Painting the ADA Sections of Sidewalks
Mr. Luton: The next item is a discussion of items that I think we need to consider and determine what priority you want them in. We are not going to have enough money to do all of them this year. We want to be able to do the most critical first and then work our way down. The first one is the trimming of the oak trees on the sidewalk side not the street side because we have already done. This was to counterbalance the trees. That is something that we can talk about. All these we are going to have to get quotes on before we can do something. We want to do a priority so we can get him to get quotes and come back to the Board and say what it would cost to do that. The other item that we talked about was sealing the front and back entrances. We might want to expand on that and say let’s look at the cost. A couple of years ago we had a quote from our engineer for all the streets in the development plus the back. I don’t remember the cost of those so I would like to maybe include the streets in that as well and get quotes from our engineer on that information. They were talking about different types of material that you could use for the sealer, and they were different costs. I think that is something we can look at. The real issue is the front and the back entrances. The sealant has come off, and you can see the asphalt under it. We can look at that and see what we can do. Then the stripping of the roads and the cleaning and painting of the handicapped access to the sidewalks. That is probably going to be a low-cost but that might be something we can look at and see. I know that they have different types of entrances. Some of them have little bubbles and some of them are cut and slanted. I don’t know if paint gets down in those slots it might cause it not to be as quite as effective.
Ms. Eddy: Was that ever painted before?
Mr. Luton: Some of them were and some of them weren’t. All the ones with the circles were painted but the other ones with the slots were not. That is why I was asking if when you painted them if it would cause an issue.

Mr. Hans: They do make the yellow ADA non-slip mats that get bolted into the concrete as well. It might be a little bit more permanent.
Mr. Luton: We can get a quote on that. The crosswalk areas we probably need to look at being repainted and stripped in all the crosswalk areas. Is there any discussion on that? Is there any ideas of what you would like to see done first and have Matt put an emphasis on that? After we get the quotes we will have to talk to Andressa about budgeting and what we have available and what we may need to put off to next year and maybe do some catching up with the funding for those.
Ms. Hertz: I think the trimming of the oak trees may be more important. Hurricane season is going to be back here in June. Whether it is ADA painted or not people know where the sidewalks are. Do we really use crosswalks here? I have never seen anyone go to a corner to cross the road in this development and I walk twice a day.
Mr. Luton: It is not only that it might not be used but you should. I am sure there is probably some type of regulation. I could ask our attorney. Is there a requirement for us to have crosswalk stripping in the development?
Mr. Beth: I don’t know the answer to that. Is it a private development, private road or not? I would have to look into that.
Mr. Luton: If you wouldn’t mind and report back.
Mr. Hans: Most of our communities don’t have crosswalks. It really depends on the location where they can put the crosswalk.
Mr. Luton: We can look at that and see if it is required or not and then we can determine what we want to do.
Mr. Cabrera: Can I add a little to that question? These are crosswalks that were previously stripped. I think if it is one thing to never have them stripped at all and it is slightly different I believe if due to the lack of maintenance they are no longer functioning correctly.
Mr. Behn was inaudible at this time.
Mr. Luton: We have them at all the stop signs. They need to be there if there is a requirement.
Ms. Hinz Philippi: The CDD is responsible for maintenance of the roads and all that so whatever is considered maintenance that we need to do then I would say yes. We

could investigate better in this case, but I think whatever infrastructure was provided, we have to maintain.
Mr. Luton: I think what we can do is just put a hold on this until we get some better interpretation.
Ms. Hinz Philippi: The one thing that you mentioned the ADA compliance that we have to maintain because of the safety. If something was already there and we are not maintaining it and something happens we would be liable.
Mr. Luton: It looks to me like if somebody wants to make a motion that the way they are aligned on here are the order of importance. Does that sound right to you?
Ms. Hertz: I move that is how we look at them.
Ms. Hinz Philippi: We don’t need a motion just direction. Mr. Luton: We want the priority to be A, B, and C.
Ms. Hinz Phillipi: If Matt can get all of them even better. We can look at costs and allocate how we want to move forward.
Mr. Luton: I will leave it at your discretion to get the quotes that you think are most effective.

FOURTH ORDER OF BUSINESS     Update on:
Front Entrance Road Repair and Other Areas Where the Road is Raised or Damaged by Tree Roots
Sunken Power Junction on Spanish River Road
Preserve Clean Status
Mr. Luton: Updates. I will ask Matt for this. We went around and looked at different areas, and he is going to give us some information on updates on the front entrance repair, a sunken power box over on Spanish River and some preserve cleaning.
Mr. Hans: We will start with that front entrance area where the road is dipping down. We believe there is some type of root or something possibly rotting below it which is causing it to subside. I met with the paver company that did all of the aprons here as well as Apex Pavers and then Atlantic Structural. None of them came back with bids just yet because we met about a week and a half ago. They were all estimating to under
$2,000 essentially. We would be removing a ten foot by ten foot section to level it all out. Then they would be recompacting and releveling the sand underneath. We will have proposals for that at the next meeting from all three of those companies. We will make a

comparison from them. The sunken power box junction I have been in contact with FP&L. We reported it about a day after Michael and I had met. I reached to follow up what their status was. Their status today is exactly as it was last Friday. They have still not sent anybody out to go look at it. I did when I was on the phone with that offer to take pictures while I was over here and send them any additional pictures they needed so I did send those today as well. Hopefully that expediates the process on whether someone comes out or not. We will keep you guys updated as FP&L updates me on that. There hasn’t been too much progress. From my past experience with FP&L when you submit an FP&L ticket 45 days is kind of like the bare minimum for how quickly something will happen. I am going to keep hounding them every week just to see what the deal is because this is a tripping hazard. Thankfully we do have it caution taped off. It is a little more pressing then a streetlight being out or something like that. We are going to see if we can keep applying the pressure.
Mr. Luton: I don’t know how it happened, but it is like a foot below the yard level. I don’t know if they put sod in to build up their yard around it or something. I don’t know what, but it is weird.
Mr. Hans: Yes at least a foot below grade. It is below even the level of the sidewalk. I think it has subsided over time. The last item the preserve cleanup status. We do have a lot of dead trees in the preserve still. I was talking with Sammy from Jerry’s Tree Service. He was saying he could charge roughly $600 to $700 per dead pine tree that we have back there. We have a lot of large dead pines. We have six behind one house alone. It is not something that we can really afford economically. We do this at other communities where if the homeowner is genuinely concerned about the tree and they don’t want to wait for us with our approval i.e. me going out there checking and making sure everything is good we give them permission to remove the tree at their own expense if they deem it necessary.
Ms. Hertz: That makes sense. If a tree is dead in the preserve. Remember we are not supposed to go in the preserve and touch anything. If it is not going to impact the dwelling or a house.
Mr. Hans: There is nothing to do with it. It is only if it could possibly fall on the house or a pool structure back there. There are homes especially along Spanish River

that are quite close to the preserve and the same with Spring Lake Terrace. That is actually where the homes that I was looking at I noticed most of the trees that were dead is in that area particularly. I think our best course of action for us is to give them the option to remove the trees pending an inspection before and after by me.
Ms. Hertz: Because you would have to go and mark the trees and verify that they are actually threatening the dwelling and that they are not just in there trimming trees.
Mr. Hans: Correct. We want to make sure that they are not just going back there. I don’t like this tree and then they clear out and get a bigger backyard for themselves. We have had people in other communities take liberty in the preserve like that. That would definitely be a stipulation on there for the residents. It gives them an option. We don’t necessarily have the money to remove every tree in the preserve that could be a problem. This would at least give them the same option.
Ms. Hinz Philippi: For that I would like a motion to authorize staff to work with residents in case there is an imminent danger to remove the trees at their cost.
Mr. Luton: How do we translate this information to homeowners?
Mr. Hans: When people reach out to me expressing their concern about the trees because typically when there is something going on with the preserve when they reach to Liz, Liz will bump them to me. Then I will speak with them directly on it. We don’t necessarily need to put a blanket out there to the community because not everybody has the issue. It is a very small handful that are truly concerned.
Mr. Luton: Do I have a motion to allow Matt to be the point person on this and let us know when things need to be removed?

On MOTION by Ms. Hertz seconded by Ms. Eddy with all in favor, a motion authorizing Matt Hans to be the point person for residents’ concerns about removing dead trees in the preserve at their cost was approved.

Ms. Hertz: The sunken power box that would FP&L’s responsibility.
Mr. Hans: It really has nothing to do with the CDD or the HOA. We are just trying to help them to make it better for the community essentially.

Mr. Luton: It has been like that for about a year. The guy has had tape around it.
I didn’t realize it was that bad.
Mr. Hans: We will keep hounding FP&L for that.
Mr. Luton: The other thing is maybe we will hear under the engineer’s report, but we were supposed to be looking at different areas of the street where the street had been raised because of either roots or some other issue.
Mr. Hans: All of those should be included in his report that he provided us back in July when he did the assessment on the roads.
Mr. Cabrera: We updated a map.
Mr. Hans: Michael’s question was more about the roads particularly in this case because we didn’t do anything with the roads. We have one area in particular on Arlington that we have a very interesting situation with the road there as well.
Mr. Luton: If you can report back to us the status because I don’t see anything crucial other than a couple of places where the irrigation company has reported to us that there is a problem where the road has sunk right where the irrigation is and they may have to go under the road to fix the irrigation, which is a major cost. If we could look at those areas. I think there is two that I know of that are like that.
Mr. Hans: We can definitely.
Ms. Grubb: We have that dip where you go out at the front entrance. Mr. Luton: We talked about that already.
Ms. Grubb: Sorry.
Mr. Hans: If you can hear me just to fill you in Ingrid. I had met with three separate paver companies out there last week and the week before. They should be getting us pricing back for it. It is roughly a ten by ten section that we are essentially going to have to remove and recompact.
Ms. Grubb: Ok, thank you.
Mr. Luton: Now we will go onto staff and officer reports.

FIFTH ORDER OF BUSINESS	Staff & Officer Reports
Attorney
Mr. Luton: Do you have anything to report for us?
Mr. Behn was inaudible at this time.

Mr. Luton: I have noticed that channel 5 has been running a special on HOA costs and they were talking about doing away with the HOA so I don’t know if the CDD would be included in that discussion or not.
Mr. Behn: The issues always come back to financing and existing financial obligations to bonds and that sort of thing. Obviously a lot of the HOA’s Mr. Behn was inaudible at this time.
Mr. Luton: Thank you.
Engineer
Mr. Cabrera: I have no specific updates. I will work with Matt on the roads and the irrigation question.
Mr. Luton: Thank you.
Manager/Secretary
Ms. Hinz Philippi: I have nothing to report under the manager.
Field Manager – Monthly Field Report
Mr. Luton: Field manager you have been talking a lot. Do you have any more things you want to talk about?
Mr. Hans: I will summarize my report. We did have all of those pesky stumps that Jose had left for us they have been reground. As part of that I actually wanted to bring up that at the moment pallets of St. Augustine installed are running between $500 and $600. We would need roughly three pallets if we the CDD wanted to take on the reinstallation of the sod in those areas where we did do the stump grinding. If the homeowners were to take on the cost themselves it would cost them about $80 to $90 a home to fill in the sod in front of their homes for the stumps that we ground. In the CDD side it is going to cost us about $1,500 to $1,600 to do the same job for all of those homes. I just wanted to see how you guys wanted to proceed for that. I can bring back options for it. You could do a not to exceed at $1,500, which would be $500 a pallet because we do need just under 3 pallets worth of sod. They don’t sell half pallets of sod unfortunately.
Ms. Hertz: How many homes is this? Mr. Hans: It is 11 homes in total.
Mr. Luton: I would just mention that the HOA covenants says that the homeowner is responsible for that area in front of their homes. That would not be out of the realm of reasonability to ask. We would have to turn it back to the HOA to make sure that they are

in agreement and want to do that. I would say if you wouldn’t mind going ahead and getting quotes for those and then we can determine what we want to do.
Mr. Hans: I have a few different people for installing sod.
Ms. Hertz: Right now the cold has actually killed all the weeds, so they are all dead right now. The grass is still ok because it has a better root system. Since homeowners get fined if they don’t maintain their lawn how can these people possibly have that pile of bricks sitting there and have not gotten fined?
Mr. Luton: Because it was undetermined as to who put them there.
Ms. Hertz: But if Ms. Hertz was inaudible at this time. on the outside of my sidewalk I would get in trouble for it.
Mr. Luton: I understand but if somebody comes and dumps.
Mr. Hans: I will say when they remove the tiles all the tiles were pretty much the same color. It come from one house. They might not have known that their roofer had put it there. Someone’s roofer put it there at the end of the day.
Mr. Luton: When the HOA investigated it they couldn’t determine if it was just from their house because people had been dumping stuff all over the place. The feeling was that there was tile dumped there from other roofers. That is why they weren’t fined. If somebody came and dumped shrubs in front of your house.
Ms. Hertz: I would put them in my garbage pail. Sorry, I would. Mr. Luton: What else do you have?
Mr. Hans: Jeremy’s Tree Service on that pile of junk did charge us $100 to dispose of it when they came out to do the tree removal. They had to dispose of that separately. I just wanted to get that number on the record.
Mr. Luton: We an always address that with the HOA if they feel like they need to apply that back to the owner if there is someway that you can tell although in this situation I am not sure.
Ms. Hertz: I don’t think that should be our responsibility. If it is only $80 to buy some sod, buy some sod.
Mr. Hans: I think the sod will be put on the homeowner. With the preserve sign replacement I did have inaccurate numbers on there. It ended up it was one of the preserve signs that did get replaced and 5 of the No Trespassing signs that got replaced.

We do have one extra No Trespassing sign to use. The area where those No Trespassing sign were to install them I did have to essentially cut back a path to get there so they should be a little bit more visible now as well.
Mr. Luton: What about the buttonwoods that were bad can those get replaced?
Mr. Hans: They did not replace those yet. They are supposed to be doing a tree install for me at another property and they were trying to do them both at the same time. I have had them hold off on that install twice now because of extenuating circumstances, but they will be removing those two trees and replacing the one that they promised us under warranty. The other one that died is a little bit too late.
Mr. Luton: Ok. Anything else?
Mr. Hans: No, that pretty much covers everything.
E. Treasurer – Financial Reports
Approval of Check Register
Acceptance of Unaudited Financials
Mr. Luton: Financial reports. Do I have an approval for the check register that was distributed?
Ms. Hertz: Why do our attorney fees change?
Mr. Luton: Because if you call and ask them for a question about something they charge you by the hour.
Mr. Behn: We set a budget annually and it could be well under but at the end of the day we bill on an hourly basis and keep an eye on the budget throughout the year. In months that it is higher it is because we did contract review work.
Ms. Hertz: I noticed the biggest increase was in December. Ok. Mr. Luton: Any other discussion?

On MOTION by Ms. Eddy seconded by Ms. Hertz with all in favor, the Check Register was approved.

Mr. Luton: The last item is the acceptance of the unaudited financial report. Do I have a motion?

On MOTION by Ms. Grubb seconded by Ms. Eddy with all in favor, the Unaudited Financials were approved.

SIXTH ORDER OF BUSINESS	Audience	and	Supervisors
Remarks
Mr. Luton: Ok, so now we will hear from the audience. If you would like to speak come up and give us your name and address please.
Mr. Myron Geitz: I live at 6132 Santa Margarita right across the road. Since we are talking about irrigation my sprinkler system is springing a leak and pushing a gully up under my fence and out to the lake. A guy came out a couple of weeks ago and looked at it. He went back and told his boss that he wanted to come back and have another look at it. When he did I went out there with him. When I went out with him he said it was not coming from the sprinkler. I said let’s check it out. He dug a shovel full and there was a water pool in there. That was outside my fence. Then he came inside the fence and dug a shovel full there and there was water there too. He said that it is not coming from the sprinkler I don’t see it running. Then he left a second time. The third time I dug a hole and I waited till 10:00 at night in the freezing weather so I could watch it fill up with water. I took of it in the morning time and all throughout the day and there was no water in there. I dug about 18 inches so I would get down there deep enough. When the sprinkler came on about ten minutes later I walked back there and looked at it and it was full of water and was building up. He is pictures of the water building up if you would like to take a look at it. I put my hand down there and I could feel the water coming from this direction. It is coming from the sprinkler. No ifs or buts about it. This is the hole beforehand. He came out a fourth time and said there is nothing coming from there. That is where we are today. That wasn’t acceptable for me.
Mr. Luton: We sympathize but we don’t have anything to do with irrigation. That is the HOA. We will follow up with the HOA. I have already talked because I am on the HOA board as well and we talked having me met with the owner of the company. I will set that up.
Mr. Geitz: I am available most of the time. I will make sure I am available. Mr. Luton: It will be sometime next week.

Mr. Geitz: Good because I have a fence going up and I don’t want to put a fence and have it torn back down.
Mr. Luton: I understand. I am aware of the situation, and I am sorry we will have to address it on the HOA side.
Mr. Geitz: Ok.
Mr. Luton: I will talk to Liz the property manager, and we will set up a meeting with
you.
Mr. Geitz: That would be great, thank you. Mr. Luton: Who else?
Mr. Zemola: I just have two things. What about the sidewalk on the feeder road
has that been repaired or going to be repaired?
Mr. Hans: We did get numbers for it. We are looking at close to $40,000 worth of work there minimum. We are not funded for that, but it is something that we are planning on doing. It is not something we had forgotten about.
Mr. Luton: It was on the list that we decided not to repair that particular section and do the sidewalks in here first before. We spent most of the money repairing the sidewalks in the development. It is on the agenda to get done.
Mr. Zemola: On the north side outside Spanish Lakes, we have a golf cart path there right to the preserve. Are you guys going to fix that?
Mr. Luton: Is it outside?
Mr. Zemola: It a road going to the sidewalk.
Mr. Hans: It is right where the path ends it connects. There is an open connection.
It was the area that the stuff was being dumped previously.
Mr. Luton: So maybe we can put some kind of barrier there or something. Mr. Zemola: I put a bush across it at one time.
Mr. Luton: Ok, we will look at it.
Mr. Hans: Ideally we would go back there with palmettos. That would be the correct thing to put back there. They are perfect for that. That is what we have throughout the other areas.
Mr. Zemola: You are going to have to plant something. Mr. Luton: Anybody else? Do I hear a motion to adjourn?

SEVENTH ORDER OF BUSINESS	Adjournment

On MOTION by Ms. Hertz seconded by Ms. Eddy with all in favor, the meeting was adjourned.

Assistant Secretary/Secretary	Chairman/Vice Chairman

Certificate Of Completion

Envelope Id: 58E3A54F-9B66-4D10-ACD8-2359BCDBFDD3	Status: Completed Subject: Portofino Shores: Complete with Docusign: Resolution 2026-02.doc, 2-3-26 Minutes.pdf
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Certificate Pages: 2	Initials: 0	Ellen Acosta

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1001 Bradford Way
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IP Address: 162.199.192.217

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Status: Original
4/9/2026 5:23:38 AM

Holder: Ellen Acosta
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