1	MINUTES OF MEETING
2	PORTOFINO SHORES
3	COMMUNITY DEVELOPMENT DISTRICT
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A regular meeting of the Board of Supervisors of the Portofino Shores Community
Development District was held on Tuesday, November 19, 2024, at 2:30 p.m. at the
Shores Clubhouse, 5720 Spanish River Road, Ft. Pierce, Florida.
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Present and constituting a quorum:
Michael Luton	Chairman
Deborah Pariseau	Vice Chairman (via telecommunications)
Ingrid Grubb	Assistant Secretary
Janelle Hertz	Assistant Secretary
Sandra Reed	Assistant Secretary
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16	Also present were:
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Andressa Hinz Philippi	District Manager
Matt Hans	GMS
Seth Behn	District Counsel
Roberto Cabrera	District Engineer
Several Residents	See sign-in sheet for names
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FIRST ORDER OF BUSINESS	Oath of Office for Supervisor(s)
Elected at the General Election
Mr. Luton: The oath of office. I guess that is me.
Ms. Hinz Philippi: The first item is the oath of office for Michael Luton, Seat #1. As
you know, just say I and your name.
Mr. Luton: I, Mike Luton.
Ms. Hinz Philippi: A resident of the State of the Florida and a citizen of the United
States of America and being a Supervisor of the Portofino Shores Community
Development District and a recipient of public funds on behalf of the District hereby
solemnly swear and affirm that I will support the Constitution of the United States and the
State of Florida and will faithfully, honestly and impartially discharge the duties devolving
upon me in the office of Supervisor for the Portofino Shores Community Development
District.

Mr. Luton: I do.
Ms. Hinz Philippi: Thank you.
SECOND ORDER OF BUSINESS	Roll Call
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41	Mr. Luton called the meeting to order, and Ms. Hinz Philippi called the roll.
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THIRD ORDER OF BUSINESS	Organizational Matters
A. Consideration of Resolution #2025-01 Confirming the General Election
Results
Ms. Hinz Philippi: Consideration of Resolution #2025-01. This resolution confirms
the results of the general election. On the general election we had one person that was
elected, Michael Luton for Seat #1 for a four-year term. I need a motion to approve
Resolution #2025-01.

On MOTION by Ms. Grubb seconded by Ms. Pariseau with all in favor, Resolution #2025-01 Confirming the General Election Results was confirmed.

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B. Consideration of Resolution #2025-02 Declaring Vacancies on the Board
of Supervisors for Seat #2 (11/2028)
Ms. Hinz Philippi: Consideration of Resolution #2025-02 Declaring Vacancies on
the Board of Supervisors for Seat #2. Our general election Seat #2 is not qualified and
that was Bob Burke and we need at this time to declare a vacancy for the seat.
Mr. Luton: I make a motion that we declare a vacancy of Seat #2.

On MOTION by Mr. Luton seconded by Ms. Pariseau with all in favor, Resolution #2025-02 Declaring a vacancy on the Board of Supervisors for Seat #2 (11/2028) was approved.

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C. Oath for Newly Appointed Supervisor(s)
Ms. Hinz Philippi: Ok so we have a declared vacancy for Seat #2 so at this point
does the Board have somebody to appoint for Seat #2?
Ms. Grubb: Yes. I nominate Janelle Hertz.
Ms. Pariseau: I will second that.
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On MOTION by Ms. Grubb seconded by Ms. Pariseau with all favor, was appointing Janelle Hertz to the Board of Supervisors for Seat #2 was approved.

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Ms. Hinz Philippi: If you could please have a seat. You are now Seat #2 and I will
give you the oath of office. If you can say your name please and I will read the oath. Just
state your name and then say I do at the end. Later on I will get Ms. Hinz Philippi was
inaudible at this time. For now we are just going to make the statement. So I,
Ms. Hertz: Janelle Hertz.
Ms. Hinz Philippi: A resident of the State of the Florida and a citizen of the United
States of America and being a Supervisor of the Portofino Shores Community
Development District and a recipient of public funds on behalf of the District hereby
solemnly swear and affirm that I will support the Constitution of the United States and the
State of Florida and will faithfully, honestly and impartially discharge the duties devolving
upon me in the office of Supervisor for the Portofino Shores Community Development
District.
Ms. Hertz: I do.
Ms. Hinz Philippi: Thank you. That takes care of our oath for the newly appointed
Supervisor.
Mr. Luton: Before we go to the minutes I would just like to thank Bob for his service
with the CDD and the community for these years and we appreciate his presence. Thank
you very much Bob.
Mr. Burke: Thank you, Mike.
D. Consideration of Resolution #2025-03 Electing Officers
Ms. Hinz Philippi: The next item would be consideration of Resolution #2025-03
Electing Officers. If the Board agrees we could keep the same slate of officers; just on
Seat #2 instead of Bob Burke it would be Janelle as an Assistant Secretary.
Mr. Luton: Do I hear a motion for that?
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On MOTION by Ms. Grubb seconded by Ms. Pariseau with all in favor, Resolution #2025-03 Electing Officers with the

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Board keeping the same slate of officers adding Janelle Hertz as Assistant Secretary in Seat #2 was approved.

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FOURTH ORDER OF BUSINESS	Approval of the Minutes of the
August 13, 2024 Meeting
Ms. Hinz Philippi: The next item would be approval of the minutes of the August
13, 2024 meeting. Is there any additions, deletions, or corrections, if not a motion to
approve will take place.
Ms. Grubb: I have a couple of questions. This is on page 11 of the minutes at the
top Matt might be able to answer. “In front of 6188 the road was pushed up and there
were roots, and they were going to replace that”.
Mr. Hans: What was discussed and what they ended up actually quoting was two
separate things. They didn’t include the roadwork as part of their quote. It was essentially
the paver repairs and the sidewalk repairs that they included in their quotes, so something
got lost in translation between what was asked for and what ended up getting quoted.
Ms. Grubb: So is it on?
Mr. Hans: We have a few other repairs to do as well.
Mr. Luton: We will get to it later but from the engineer’s report there is several areas
that we need to look at as far as issues that may need not immediate but somewhere in
the future. I thought that was 6144 not 6188?
Mr. Hans: That I don’t remember.
Mr. Luton: You might want to check that.
Ms. Grubb:	Stef’s recommendation was to enter into some sort of an agreement
with the vendor.
Mr. Hans: Ingrid, are you talking about the well? Actually I had gotten with Art. Art
has been a little bit busy, but he is working on a proposal. He is going to handle the
calibration of the well and the pump. I have been working with him on that.
Ms. Grubb: Do you know this, on page 13, did the mole traps get set that you
know of?
Mr. Hans: No, the mole traps did not get set up.
Ms. Grubb: Is it on the docket to do?

Mr. Matt Hans: It is.
Mr. Cabrera: Matt, the recommendation from the environmentalist the way I
remember was just self-perform some off-the-shelf traps. I think you were going to look
into that.
Mr. Luton: Is the people that are doing the catfish also doing the moles, is that the
same group?
Mr. Cabrera: It is the same company that looked at the catfish that looked at the
moles.	Instead of providing that service they recommended that the Districts don’t
perform the mole traps. If you want me to reach back out to them and see if they have a
device that they would recommend off the shelf. That is how I remember that
recommendation.
Ms. Grubb: I think the problem with that is they make a recommendation and then
nothing gets done. If that is what Stef recommended, or they recommended to him we
are meeting every three months, so this was three months ago. It kind of keeps
perpetuating. It needs to get done.
Ms. Hinz Philippi: We should have for the next meeting a quote for that.
Mr. Luton: I think if we go ahead and approve it we shouldn’t have to wait three
months to get a quote to go ahead and process this. The problem we are having is we
only meet every three months. We make a recommendation and because of all the stuff
that is going on right now it probably got dropped and it didn’t get followed up with. We
need to make sure that if we go ahead and approve it then the field manager has the
authority to go ahead and make that happen with the traps or whatever.
Ms. Hinz Phillippi: The only thing I would ask at this point is we are going over the
words if you see anything that should be edited or added.
Ms. Grubb: So like during old business?
Ms. Hinz Philippi: We can discuss anything like that on the field or engineer. We
can discuss any of the items that we are talking about. Just for the minutes it is just what
is there. If we saw anything different that needs to be changed then we approve but
anything of the items that you are mentioning are welcomed but during the field or
engineer report.
Ms. Grubb: Alright, got it.

Ms. Hinz Philippi: Do we have any changes, additions, or deletions to the minutes?
Not hearing, I have a motion by Ms. Pariseau.
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On MOTION by Ms. Pariseau seconded by Ms. Grubb with all in favor, the Minutes of the August 13, 2024 Meeting were approved.

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FIFTH ORDER OF BUSINESS	Consideration	of	Resolution
#2025-04 Amending the Fiscal
Year 2024 Budget
Ms. Hinz Philippi: The next item is consideration of Resolution #2025-04 Amending
the Fiscal Year 2024 Budget. As you know Ms. Hinz Philippi was inaudible. The numbers
are the same, the only difference is we need to match exactly the numbers that we have
on the approved budget so that we don’t have a problem with audits and all that. That is
explained in the document that they have there. That is why we need to do this
amendment. Ms. Hinz Philippi was inaudible at this time.
Mr. Luton: Budget neutral is what you are saying.
Ms. Hinz Philippi: I just need a motion to approve Resolution #2025-04.
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On MOTION by Ms. Grubb seconded by Ms. Pariseau with all in favor, Resolution #2025-04 Amending the Fiscal Year 2024 Budget was approved.

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SIXTH ORDER OF BUISNESS	Ratification	of	Contractor
Agreement	between	Portofino
Shores	Community
Development	District	and
Jeremy’s Tree Services, LLC for
Provision of Certain Vegetation
Services
Ms. Hinz Philippi: The next item is the ratification of the contractor agreement
between Portofino Shores and Jeremy’s Tree Service. We are bringing this to the Board
because when we had the hurricane coming we usually set up with our landscapers a

plan beforehand to make sure they are going to charge a reasonable fee for the work that
is done after. What we do is send information out. We also send information that they
have to time stamp everything that happens, everything that they collect. They have to
have with their invoices the time stamp showing the damage and everything so we can
pay that invoice. What that helps us with is that I opened up a FEMA account for us for
Portofino Shores and we are going to try to claim this as damage that was caused to the
property by hurricane.
Mr. Luton: Andressa I think you are a little confused. These are ones that we have
already approved to be taken out because of either. You are in a different section. This is
the one that we just need to approve the invoice because the work has already been

210	done.	Do I have a motion that we approve the Jeremy’s Tree contract?	
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212		On MOTION by Ms. Pariseau seconded by Ms. Grubb with all	
213		in favor, Ratification of  Contractor  Agreement between	
214		Portofino  Shores  Community  Development  District  and	
215		Jeremy’s  Tree  Services,  LLC  for  Provision  of  Certain	
216	Vegetation Services was approved.	
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SEVENTH ORDER OF BUSINESS	Consideration of:
A. Proposal to Remove Vines from Preserve Area with Wetlands Management
SF, LLC
Ms. Hinz Philippi: The next item would be proposals to remove vines from the
preserve area with Wetlands Management.
Mr. Hans: These vines that we are removing are a non-invasive species. It is a
native species the grapevine, which is why it is not included in the normal contract with
Wetlands Management Company. They presented two options. One is a one-time
removal where they cut everything down and remove the vines. The other option is they
cut vines, and they treat them with herbicide that will potentially kill them where they rot
and fall off. Both are effective. The treatment with the chemicals does pretty well. One
thing to remember is these are native Florida vines, and they will come back as well.
There is no getting rid of them ever.

Mr. Luton: So, with either option we are going to have invasive vines no matter
what. One we are taking out the vines and the other we are poisoning them.
Mr. Hans: With both scenarios they will come back.
Ms. Pariseau: That includes every preserve?
Mr. Hans: Yes, that is all around the community.
Mr. Luton: The price for removing them is $14,900 and the price to treat them one-
time is $7,450. Is there a pleasure from the members on which selection we pick? Do
we have a recommendation from you or either one will work?
Mr. Hans: Either one will work. People will be looking at some brown vines in the
trees for a while but in the next rainy season all those will be out of the trees as well.
Ms. Pariseau: So, the one-time removal and they are still going to come back?
Mr. Hans: Yes.
Ms. Pariseau: Than the one-time treatment it is going to kill them, but they are still
going to come back.
Mr. Hans: Yes, the grapevine always come back.
Mr. Luton: Do you have any idea how long it will take for the poison to work if we
use that particular option?
Mr. Hans: They will turn brown pretty much within a day you will see the brown.
Ms. Pariseau: Is it harmful to any animals being it the preserves.
Mr.Hans: If something were to eat it, it’s probably not the best for it.	You are
poisoning the plant.
Mr. Luton: Do I have a recommendation on items 1 or 2?
Mr. Hans: Just to clarify with the poison they are not spraying any of the poison
essentially. They cut the vines, and they dip the vine in the poison, and it soaks it up that
way. They are going to spray where the base is, they are spraying the tree.
Mr. Luton: I guess another question is have we done this in the past? If we have,
which one did we use?
Mr. Hans: At one of my other properties, they treat them every two years and they
do Mr. Hans was inaudible at this time.
Mr. Luton: Al or Ron, you guys were on the CDD, do you remember how you did it
before? Did you spray them or cut them out?

Mr. Zemola: I was not on the Board. Bob Burke sprayed some of them out in the
front and to me it didn’t look like it worked very good. Some of the vines are so high in
the tree that you are never going to be able to hit them with a spray. I would recommend
the cutting.
Mr. Luton: If they are actually poisoning the roots.
Mr. Hans: They are going to be cutting it at the base essentially then poisoning it.
When it is done properly by an actual Wetlands Management company it gets everything.
Mr. Luton: My only concern is the cost is almost double. I would think we should
go for the lesser and then in two years look at it again or a year, it all depends. Do I hear
a motion to accept Item #2?
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On MOTION by Ms. Pariseau seconded by Ms. Grubb with all in favor, a proposal from Wetlands Management SF, LLC, in the amount of $7,450 for a one-time treatment to remove vines from the preserve was approved.

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B. Proposals to Level Nature Preserve Trail
1) Proposal for Concrete Sidewalk Repairs with All County National
Pavement Management Solutions
2) Customer Contract for Foam Lift with Alpha Foundation Specialists, LLC
Mr. Luton: The next item will be proposals to Level Nature Preserve Trail.
Mr. Hans: I am recommending we wait on both of these. I recently got in contact
with a much more reasonable priced concrete contractor. To start with we have two
separate quotes. One is for leveling the sidewalks on the nature trail and inside that quote
there are two separate quotes as well. There is one for leveling and stabilizing the entire
path. That is that really high number that see you.	That was just presented by the
company as a preventive solution as well.  Inside their quote you should see another
option .
Ms. Pariseau: One is $28,000.
Mr. Hans: That is for lifting the problem areas and leveling stuff around it. When
we explored the option to go with the gravel and I know we talked about that at the last
meeting, I have been looking at the path. The issue isn’t so much roots raising our
concrete as much as the ground beneath it being washed away. Putting the gravel in we

would have to one, level and grade that area and put a barrier to keep the gravel in and
then secondly we would be replacing gravel on a consistent basis.	It doesn’t seem like
it would be an effective option for us price-wise in terms of long-term maintenance.
Ms. Pariseau: Looking at all the pictures it seems like there needs to be something
more permanent done then shaving the cement now because we are shaving the same
pieces of cement over and over.
Mr. Hans: Exactly.
Ms. Pariseau: It needs to be cleared out underneath of it or something.
Mr. Hans: It needs to be ripped out, recompacted and new concrete laid.
Mr. Luton: You said that you had another company that was for concrete to replace
the concrete. Is that the entire pathway or just the problem areas?
Mr. Hans: Just the problem areas. The rest of the pathway is in good condition.
For the other company it does the stabilizing. Mr.Hans was inaudible at this time. If we
are replacing concrete we don’t need to replace the entire pathway.
Mr. Luton: Do you have any idea what ballpark we are talking about?
Mr. Hans: Based off of my other job they came in at a third of the price of every
other concrete contractor that we bid before them. This company All County is probably
the most expensive bid for the concrete contract. Based on the number of locations that
we are replacing and the square footage we are looking at is less than $10,000 most
likely.
Ms. Pariseau: And this only pertains to the pathway out front, it is not any houses
inside?
Mr. Hans: Just for the entry pathway.
Mr. Luton: Was any of that affected by the storm?
Mr. Hans: Just a lot of trees that fell down.
Mr. Luton: Not the concrete?
Mr. Hans: No.
Mr. Luton: Can we entertain a motion that we let Matt go out and get this last bid
and if it is less than $25,000 we can go ahead and award it to them.
Ms. Hinz Philippi: Yes a motion not to exceed.
Mr. Luton: Does that sound good to you all?

Ms. Pariseau: Yes.
Mr. Luton: Do I have a motion?
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On MOTION by Ms. Pariseau seconded by Ms. Grubb with all in favor, a not to exceed amount of $25,000 for Matt Hans to get a bid for concrete sidewalk repairs was approved.

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A resident: Did they every consider hydraulic cement?
Mr. Hans: Yes, there was a quote for that and that was more expensive.
Ms. Hertz: Didn’t you just say it would be less than half so you said $10,000 not
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Mr. Hans: It should be around $10,000 to $12,000.
Mr. Luton: We said not to exceed $25,000 but if it comes in less that is fine. We
hope it comes in at $10,000 or $15,000. That is still below the quote we had. The second,
the foam, is that the one you were talking about?
Mr. Hans: Yes.
Ms. Grubb: That was expensive.
Mr. Luton: Alright moving onto the staff and officer reports.
EIGHTH ORDER OF BUSINESS	Staff & Officer Reports
A. Attorney
Mr. Behn: Nothing today.
Ms. Hinz Philippi: You were going to mention the affidavit?
Mr. Behn: There is some new contract requirements. I don’t think it is a concern of
the Board.
Ms. Hinz Philippi: I just like to enlighten the Board with what we are doing. There
was a new regulation that they asked usfor any contractor that is going to work for the
CDD needs to sign an affidavit that they are not participating in any human trafficking of
people.
Mr. Behn: We now have E-Verify; they have to confirm that all of their workers are
legal to work in the United States. There is a whole contra of these requirements that the
State adds every year. Mr. Behn was inaudible at this time.
Mr. Luton: Are these documents included, who gets these?

Ms. Hinz Philippi: We just received from the attorney’s an affidavit so every
contract that we have, we have to ask them to sign so we have it for our records.
Mr. Luton: Ok.
B. Engineer – CDD Owned and Maintained Infrastructure 2024 Annual
Report
Mr. Luton: I just want to say this was a great report before the tornado. It is very
thorough. It is going to have to be adjusted some, but I will let him go ahead and make a
report on it.
Mr. Cabrera: Thank you. Before I start with the engineer’s report I would like to
deviate back to the moles real quickly. I apologize I miscommunicated. We engaged that
environmental consultant to the catfish. We also asked him to look at the moles. His
recommendation since it was such a small effort for him, he recommended the CDD self-
perform the moles. I forwarded you guys his recommended device for that. He also texted
me some instructions on those. Those are $30 traps if that is what the Board wants to do.
That is what our consultants recommended on the moles. As it relates to the report I
would say in general the condition of the infrastructure is in good shape. This community
has been around for 20 years, so they are signs of wear and tear. The inspector that we
had come out here and look at the infrastructure owned and operated by the CDD is really
thorough so I wouldn’t be alarmed by the number of items that he had identified. I would
recommend that we focus on those items that are potential hazards in terms of tripping.
There is a lot more that has recently been added to this list so we probably should go
back out there to re-access the whole thing after the storm. I don’t know if anybody has
any questions on the report.
Ms. Pariseau: I am glad that you said that because I know I was going through, we
have multiple lists regarding things that need to be done with sidewalks and trees and
everything and I just want to make sure that they are shored up, so we are not doing
double work. There are some on your list that are on the Milton tornado list. It might be
cleaned up on the Milton list.
Mr. Cabrera: I think we should reassess if the Board is ok with that. I don’t mind
sending him back out there for a day focusing on the areas that were hit hard by the
tornado. I also don’t believe that I have seen the tornado list so maybe just comparing
those two lists to give us a master to-do list.

Ms. Hinz Philippi: Do we have a direction for Roberto to inspect again?
Mr. Luton: Yes. One of the things in here that you all recommended is we have
$25,000 in the budget for inspections, repairs and maintenance. That number is probably
going to change because of the storm. We just want to make sure that is included. I think
that if it is the pleasure of the group that we ask them to come back and reassess those
areas, get with the field manager, and make sure that their areas are the same so that
we are not repeating the same numbers. I know that we took out some trees and they are
no longer there. That will make a difference as well. Maybe the thing will be trees and
sidewalks. I think we have close to 90 something trees that need to come out because of
the damage from the tornados. Do we need a motion?
Ms. Hinz Philippi: Just direction.
Mr. Cabrera: We will coordinate with Matt, and we will set up a time. I have one
more thing that is an issue at 5537 Spanish River Road where there was a hole
underneath the driveway that formed. We sent our inspector out here. A high degree of
confidence, it is not related to the CDD but we hired a company to televise a sanitary
lateral underneath the driveway right where the hole is at. They could not find anything
wrong with the lateral. I was out there the other day and I saw just where the hole is at
there appears to be two 2-inch PVC pipes that are tacked. I suspect they are irrigation,
and I suspect they are maintained by the HOA. I would recommend that gets tested. I
have a high degree of confidence that is not CDD related.
Mr. Luton: That area had several trees pulled up in it and the actual irrigation has
been closed off because of the replacing of pipes but we are waiting for the stumps to be
removed by the CDD.
Mr. Cabrera: I just think that there is probably a leak with irrigation there right
underneath that driveway. If you look at the photos I took, it is right where the hole starts.
I think there is something going on there.
Mr. Luton: Ok. Thank you.
Ms. Hinz Philippi: I was going to mention to Ingrid if there is any other questions
related to the report to Roberto.
Ms. Grubb: Have the new signs been put in the preserve?
Ms. Pariseau: I have seen a new one.

Mr. Luton: If there were they blew away. On that same subject we have several
stop signs and other kinds of street signs that are bent over. Is that our responsibility to
repair those and get those straightened up or is that the HOA?
Ms. Hinz Philippi: What do you think Roberto?
Mr. Cabrera: I think it is either the CDD or the city. I would have to go back and
look at it.
Ms. Grubb: I know one of the stop signs isn’t at the correct height. There is a correct
height that they have to be at. It looks like somebody just took one and shoved it down
because it is about as tall as I am.
Mr. Cabrera: Let me look into whose responsibilities those are and if they are within
the realm of the CDD we will include those in the inspection. Just do a quick inventory of
the signs in the community and then we can consider having to address those too.
Mr. Luton: If it is a city thing, can you reach out to them? We just need to make
sure we follow through with this. There is a couple of street signs that are also down. I
don’t know if the CDD should put those back up or what. The other issue is we have a
whole lot of streetlights down in here. I know it is FP&L’s issue, but we have not seen a
FP&L person out here to repair those streetlights, have we?
Someone is speaking at this time but could not be heard or understood.
Mr. Luton: Ok. Then I am one step behind. I just want to make sure we get those
taken care of. If the CDD needs to reach out to FP&L or the HOA needs to reach out, we
need to do that so we can get those back up. There is some laying down that are lit up.
Do you have anything else?
Ms. Grubb: No, that is it, thank you.
C. Manager/Secretary
1) Consideration of Performance Measures and Standards as Required
by Florida Statute 189.0694
2) Discussion of Next Steps for Milton Recovery Details
Ms. Hinz Philippi: For the manager I have the consideration of the Performance
Measures and Standards as required by Florida Statute 189.0694. This is new. We have
to establish those and every year we see if we accomplished them. What we did is we
went ahead and put these goals and measures to be see on our website. I just need you
guys to take a look and see if that is ok. If that is ok then I need a motion to approve.

Every year we are going to come back and measure if we achieved our goals that are
there. If not, how we can do better.
Mr. Behn: This is another one of those legislative unfunded mandates. They put
this in place. They didn’t actually provide any guidance as to what should be in there. So
we advise all of our clients using the keep it simple stupid approach. We need to publish
this and every year thereafter we should go through the check box and say we did this;
we did this, and we did this. You can see they put together some very straightforward list
of the responsibilities that we have as a District that you need to complete. This is just us
being able to give ourselves a report card next year.
Mr. Luton: I agree with this. I think there is not an issue. Do I have a motion that
we approve this annual report standards?
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On MOTION by Ms. Grubb seconded by Ms. Pariseau with all in favor, the Performance Measures and Standards as Required by Florida Statute 189.0694 was approved.

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Ms. Hinz Philippi: I think we did; I started talking about the other item. So let’s go
back to the discussion of trees and all that we can do. We had a tornado and the damage.
What we did is Ms. Hinz Philippi was inaudible at this time. We did secure an amount
with him that he would honor in case of damages. What invoices that we have from him
we are going to see if the amount is correct from what he told us before. The whole thing
with this is I don’t want to submit to FEMA and hope and pray we get the money back.
We can be approved or not, but it will take probably three or four years with the back and
forth with them. That has happened before, but it is good for us to do that just in case we
can get that money back. We have all the documentation, and we are not doing what we
should do. We are working on that and the only thing that could I think, I spoke with
Michael about that we have a problem for us is the gate side. Depending on whether a
FEMA person comes here, and they ask for an ID or something and they will say I am for
the CDD, and they don’t let them in, then we could have a problem with that. They can
say this is private property. That is all that we are going to have to see how that is going
to be played out.	We are going to do all on our part to make sure we have all the
documents and everything that they need to approve it. With that said, we also need to

see how we can help with costs and how we are going to be able to address the costs.
We are going to remove the trees. Matt and I are going to reach out and see what trees
we need to replace because if we don’t need to replace them we can replace them with
other less aggressive root systems. I think all this is going to have to be worked on with
all the permits and all the departments. We also want the community to look good. You
don’t want to put a tree here and another there and not everything matches. I think this
is going to be a work in progress for us. On all of the steps we are going to see how much
that is going to cost and how we can make that work for the CDD.
Mr. Luton: I think initially we need to address particularly all the trees that are
uprooted and need to be replaced even though we may elect to replace them later. Do
you have any kind of timeline Matt when that is going to happen?
Mr. Hans: From my conversation with Jose as of last week, I have not talked to
him this week since he has received his payment. He said once I get paid I have the
machine lined up to start working on it immediately essentially. I will be reaching out to
him after this meeting to see if that I am ready to go immediately attitude is still there. I
am pretty sure that it is.
Mr. Luton: Alright, thank you. Field manager’s monthly report.
D. Field Manager - Monthly Field Report and Milton Recovery Details
Mr.Hans: On our report the main thing you guys will notice is that hurricane Milton
tree report that we gave on there. I actually brought one of our employees, Nicole, she
helped me out as well. For FEMA to have a chance of getting these reimbursements we
essentially had to go and measure the diameter, width of every tree and then every tree
that was on its side we had to once again measure the width of the tree and the size of
the hole as well. We spent time walking around identifying those trees and dealing with
that. Roberto already covered what we had going on at 5537 Spanish River as well. They
brought that to our attention, and it does appear that it is not us. All that is well. We have
another hole that one of our lovely street trees Mr. Hans was inaudible at this time before
the hurricane growing into their sewer lateral line. I believe that was supposed to be
included in the agenda packet. They had some sewer work that was done on our side of
the washout and they requested reimbursement on the work that had to be done on our
side of the sewer washout essentially.

Mr. Luton: That is not on the agenda.
Mr. Hans: It looks like she had a plumber come out three separate times. Two
visits were $300 a visit and then the final visit was $506.	They are requesting a
reimbursement for $1,106 for the repairs that they had.
Mr. Luton: Do we know why they came out three times?
Mr. Hans: They didn’t realize it was on our side at first. The first time they came
out they just cleared the line. They didn’t camera it. The same company came out twice
and cleared the line essentially and then the third time they had a company come out and
camera it and do the repairs essentially.
Mr. Luton: So you are asking if we are going to reimburse the $1,106? What is the
pleasure of the Board?
Mr. Hans: Yes, we did inspect it. It was on our side. We did have the tree removed.
Mr. Hans was inaudible at this time.
Mr. Luton: The only thing that I am a little upset about is they came out three times.
We got charged $600 for twice and then they came out and charged less to fix it. The
question I would have is what is the Board’s pleasure on the reimbursement of this?
Ms. Pariseau: Did they even call the office? The HOA?
Mr. Hans: They reached out to us after the final person came through and learned
it was on our side of the line. Before they thought it was them. They tried to take care of
it on their own essentially. Then it was brought to their attention by the plumber. The real
issue probably is the first plumber didn’t camera it.
Mr. Luton: Was it the same company all three times?
Mr. Hans: No. It was a different company the third time.	The first two times was
the same company.
Mr. Luton: It is a pleasure to pay for the final bill? The last one?
Mr. Hans: The $506 with Mr. Hans was audible at this time that identified the issue.
Mr. Luton: Do I have a motion that we do that?
544

On MOTION by Ms. Pariseau seconded by Ms. Hertz with all in favor, a request for reimbursement to a resident in the amount of $506 for sewer repairs was approved.

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Mr. Luton: Does anybody have any questions?
Ms. Pariseau: I just want to make sure because your list is quite extensive
regarding all the trees and all that. Nice on documenting all of this. I just want to make
sure that all of the lists are confirmed with each other to make sure we are not doing
things twice. There is a lot of things going on.
Ms. Hinz Philippi: And we did not include pictures because you can imagine the
size of the amount of pictures. I asked them to measure the diameter and all the things
that we need for FEMA. It was a lot, so he just put the list.  You can see the addresses.
Mr. Luton: Any other questions? Do I hear a motion to approve the staff and officers
report?

On MOTION by Ms. Grubb seconded by Ms. Pariseau with all in favor, the Staff and Officers Reports were approved.

559
560
561
E. Treasurer – Financial Reports
1) Approval of Chek Register
2) Acceptance of Unaudited Financials
Mr. Luton: Next is the treasurer – financial reports. Any questions on the approval
of the check register? Do I hear a motion to approve the check register?

On MOTION by Ms. Pariseau seconded by Ms. Grubb with all in favor, the Check Register was approved.

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568
569
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571	Mr. Luton: A motion to accept the unaudited financial report.

On MOTION by Ms. Grubb seconded by Ms. Pariseau with all in favor, the Unaudited Financials were approved.

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576
NINTH ORDER OF BUSINESS	Audience & Supervisors
Remarks
Mr. Luton: Now it is time for the audience and Supervisor remarks. Does anybody
in the audience wish to speak?
Ms. Burke: Sherry Burke on Santa Margarito. I have several questions. One has
to do with the streetlights. Matt I read that we may be paid initially for the streetlights, but
I know a lot of them went down and actually got taken away with Ms. Burke was inaudible

at this time. I guess my question is whether those that were taken away, are they going
to be replaced and are we going to have to pay for it or what exactly?
Mr. Luton: It is my understanding that FP&L will replace those. They put those in.
We pay the monthly electric bill, but we don’t actually pay for the posts. I would assume
they are all numbered and they know how many we have. I would assume it is their
responsibility.	I think the HOA just contacted FP&L again today because they have
several work orders in to find out when they are coming out. That is something we will
have to wait and see. I don’t know from an HOA standpoint if they have a count for how
many are down and how many to be replaced.
Ms. Pariseau: I do know that working with FP&L in the past, we have a light by our
house. The light was out for months. We called repeatedly. They are not expedient about
getting anything done or answering your calls.
Ms. Burke: I know the maintenance of it is theirs, etc. But I had looked through a
number of old minutes and that is what gave me the impression that we paid a lot of
money years ago for those streetlights and actually put more streetlights in. That is what
I am asking about. I would look it up on the website but those minutes have been taken
down and are not back up so I can’t do that. The other thing on the CDD website I know
you had some discussion on it, I find it very inadequate. The agenda is on there. The
minutes are rarely on there. I think the last minutes on the website is from November of
2023.	I don’t think there is any assets there. In the updated regulations are there
supposed to be assets on the website?
Ms. Hinz Philippi: When we did the goals for the next year we will publish the
minutes there now.
Ms. Burke: So it will be another year before we get the minutes from 2023?
Ms. Hinz Philippi: No. It starts now. We had minutes before and they said you
don’t need them, the State. The regulations said you don’t need to post them, you only
need to post the agenda page. That is what we were required right?
Mr. Behn: That is correct.
Ms. Hinz Philippi: Now with the goals and standards that we just did with the new
legislation I think that is one, going back that we have to publish the minutes. That was
one of the items there. I did start asking them to publish the minutes.

Ms. Burke: Ok thank you. Also will there ever be assets on there?
Ms. Hinz Philippi: What assets?
Ms. Burke: The CDD has assets.
Ms. Hinz Philippi: What do you mean? What we have there is the budget, the
assessment roll, the things that people look for on the website. What kind of assets are
you looking for?
Mr. Hans: Are you asking for the financials?
Ms. Burke: Yes.
Mr.Hans: Those change on a monthly basis. At the end of the year they post the
audit but if you want the current unaudited financials it is a simple email request, and you
will get the most updated financials that we have.
Ms. Burke: Ok so an email request will do?
Ms. Hinz Philippi: Ok.
Ms. Burke: Then on the Milton cleanup we have some numbers on what it has cost
us so I would like to know what it has cost us and then I would also like to know what we
think FEMA might reimburse or if they will actually reimburse anything since we are
private and not public.
Mr. Luton: Well if you have a dart board we can throw it because we have no idea
what FEMA is going to replace. I don’t think anybody in here could even make that guess.
It could be anywhere from a $1,000 to $100,000. I don’t know, we don’t know.
Ms. Burke: But do you have some reason to think that even though we are private
they will pay for some of that cleanup.
Mr. Luton: Since it is county roads and stuff we are hoping that they will say yes
that is something that they will reimburse.
Ms. Burke: Ok. Can I ask what the cost has been?
Ms. Hinz Philippi: We don’t have numbers.
Ms. Hertz: They were still waiting to get them from Jose and his crew.
Ms. Burke: I thought you said Jose was paid.
Mr. Luton: That was on the HOA side.
Ms. Burke: Ok, thank you.

Mr. Hans: FEMA reimbursement request that we are most likely to get is for the
tree removal and tree repairing. That is the contract that we have with Jose	is the
agreement we have in place.
Ms. Hinz Philippi: We haven’t gotten his invoices yet. I am waiting for that and Matt
just told me that he contacted him, and we are going to see that.
Mr. Hans: We have a set hourly rate for the crew. Mr. Hans was inaudible at this
time.
Ms. Burke: Alright, thank you.
Mr. Luton: Thank you. Anybody else?
Mr. Zemola: On the leveling of the sidewalk there is a couple of places that are
very deep. I was just wondering, I couldn’t hear very well what you guys were saying.
Maybe to solve that problem put a pipe underneath, a drain on one side of the sidewalk
to the other. It looks to me like, I have noticed that for many years that it has been slowly
going down. The rainwater is getting through and washing underneath. A grate might
help.
Mr. Hans: That is actually a good suggestion. I will talk with the company that I am
getting my other bid from for the concrete work to see if they will offer that.
Mr. Frantantoni: Ron Frantantoni, Spanish River. I was just questioning, you said
there is an affidavit, who is going to sign it for E-Verify?
Ms. Hinz Philippi: So, E-Verify is one thing that we do for all of our vendors and the
affidavit for human trafficking.
Mr. Hans: It is putting in protections for the workers that we hire.
Ms. Hinz Philippi: Exactly, nobody is trafficking people to work.
Mr. Frantantoni: Who is doing the E-Verify? Is it for all of their employees?
Ms. Hinz Philippi: E-Verify is a part of the requirement from the State that we have
to, the person who is entering into an agreement with us is acknowledging that they hire
people that are legal in this country.
Mr. Luton: So the contractor will be signing it.
Ms. Hinz Philippi: The affidavit that they sign is just to make sure that there is no
people being trafficked. This is the update that we are adding to every vendor that we
have agreements with. Now they have to sign it.

Mr. Frantantoni: That is a big issue. That has been my life in roofing. I am still in
touch with all the roofers, and they are losing tons of people because the guys are coming
in with fake ID’s and when they put through E-Verify they are taken out. They have I think
it is ten days to contact Homeland Security.  It is a big deal.  I just hope that we are
covered.
Mr. Luton: That is going to be an issue for the contractor. Seth does the HOA have
to complete the same kind of information?
Mr. Behn: I don’t know the answer to that because I don’t do condo law. I don’t
think so.	The spending of government money and public money that causes the
requirement whereas the HOA money is private.
Mr. Burke: I have two questions. The first one is I have read the handouts and I
noticed that the budget had proposed to be, noticed there was a $50,000 increase last
year and there was not a balance sheet for the bank account assets that we have. Who
can tell us what the bank account balance is?
Mr. Luton: Andressa can address that when she comes back. Next question?
Mr. Burke: Do you know?
Mr. Luton: Not off the top of my head. I am waiting for Andressa to come back so
she can address that information.
Mr.	Hans: Based off of what our updated financials say we currently have
$593,000 in total assets. We have $481,529 in SBA account and then we have another
$27,477 in our operating account for the CDD.
Mr. Burke:	Thanks. The other question is when I was trying to do the cost
reductions last year you proposed this year making any changes in the Mr. Burke was
inaudible at this time. POA meeting that the CDD is going to take over the deficit was
going to be responsible for the amount of work that was not voted to be funded by
contributions to the reserve going forward. That was $159,000 a year. I was wondering
what the CDD is planning to do about that? Because what you said the CDD was
responsible for and what the paperwork came in from the reserve study analyst was a
difference of $159,000 when he took out the items from the reserve study requirements
that you said the CDD was going to handle. I would like to know what the plan is?

Mr. Luton: Since I never said anything to them about that, I have never talked to
them about the reserves.
Mr. Burke was inaudible at this time.
Mr. Luton: You just said I made a comment at the meeting. I never did say that.
Mr. Burke: You did.
Mr. Luton: Our reserves have never been funded at $159,000 a year. It has been
roughly $70,000 a year. You are confusing me because I don’t have a clue what you are
talking about.
Mr. Burke: The reserve study said that our reserve requirement is in the
neighborhood of $360,000 per year.
Mr. Luton: I don’t think that reserve study was ever approved, Bob. It was never
addressed. That is something that you might have in your head, but it was never approved
by the HOA Board or the CDD Board. I am sorry but it wasn’t.
Mr. Burke: In other words that is what I call political talk then. I presume you did
that because you were not wanting the POA to have a more significant budget increase.
Mr. Luton: In 2023 I wasn’t even on the POA Board, so I don’t have a clue what
you are talking about. Can you move on because I didn’t contact anybody?
Mr. Burke: What funds was the $50,000 overrun from the budget year that just
ended? Where did that $50,000 come from?
Ms. Hinz Philippi: I don’t know but I can talk to you later. We can look it up. I can
sit with you, and we can look at it.
Mr. Burke: I would be happy just to get an answer in an email. They don’t need to
stay; I don’t need to stay.
Ms. Hinz Philippi: Ok.
Mr. Luton: Anyone else? Do I have a motion to adjourn the meeting?
731
732	TENTH ORDER OF BUSINESS	Adjournment
733

On MOTION by Ms. Grubb seconded by Ms. Pariseau with all in favor, the meeting was adjourned.

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736		
737	 		 		
738	Assistant Secretary/Secretary	Chairman/Vice Chairman